SAP Knowledge Base Article - Public

1277612 - Supplier or Service Agent is not Transferred from Project to Purchase Request

Symptom

You created a Purchase Request from within a Project. You filled in the Preferred Service Agent field or the Preferred Supplier field. In the Purchase Requests and Orders work center, the Service Agent or Supplier has not been assigned to the corresponding Purchase Request.

Reproducing the Issue

  1. Go to the Project Management work center.
  2. Go to the Projects view.
  3. Select a project and press the Edit button.
  4. In the Maintain Project window, go to the Work and Requests tab.
  5. Press the Create Purchase Request button.
  6. Fill in the Preferred Supplier field or the Preferred Service Agent field.
  7. Press the Finish button.
  8. Go to the Purchase Requests and Orders work center.
  9. Go to the Purchase Requests view.
  10.  Select the relevant purchase request and press the Edit button.
  11.  Go to the Source of Supply tab.
  12.  You notice the Supplier field is empty.

Cause

This is desired behaviour of the system. When you create a purchase request from a project, you can only enter a preferred supplier or respectively preferred service agent. If you open the corresponding purchase request in the Purchase Requests and Orders work center, you'll notice that the Preferred Supplier field or Preferred Service Agent field is filled in correctly. There you can choose to copy the preferred supplier or preferred service agent to the Supplier field. Alternatively you can choose another source of supply.

Resolution

You can set up the automatic creation of purchase orders as well. You need to ensure that a contract exists for the Service ID or Material ID. Then follow these steps:

  1. Go to the Purchase Requests and Orders work center.
  2. Select the Define Automatic Document Creation link under Common Tasks.
  3. Press the Edit button and then the Append button.
  4. Choose the relevant Product Category and the creation option: Create purchase order automatically.

See Also

If customer wants to trigger automatic PO creation - they need to make sure, that there is a contract for the product category which is set for automatic PO creation (customer could find it in finetuing activity or via the common task under woc purchase requests and orders, called "settings for automatic creation of puchasing documents"). Otherwise PO will not be ordered because it is inconsistent due to missing seller data.

Keywords

KBA , SRD-HR-TLM , Time and Labour Management , How To

Product

SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1.0 ; SAP Business ByDesign 1302 ; SAP Business ByDesign 1305 ; SAP Business ByDesign 1308 ; SAP Business ByDesign 1311 ; SAP Business ByDesign 1402 ; SAP Business ByDesign 1405 ; SAP Business ByDesign 1711 ; SAP Business ByDesign feature pack 2.0 ; SAP Business ByDesign feature pack 2.5 ; SAP Business ByDesign feature pack 2.6 ; SAP Business ByDesign feature pack 3.5 ; SAP Business ByDesign feature pack 4.0