2636395 - Hire Date Correction: Change Hire Date Retroactively Across All Hire Date Relevant Portlets

If you would like to change the Hire Date after completing a New Hire, it has many effects, and you need to update the Start Date in multiple elements. This can become a cumbersome task if performed frequently. The Hire Date Correction feature provides a much simpler solution by having one place to change the Hire Date for all related Entities.

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

SAP SuccessFactors Employee Central - Hire Date Correction

In 2H 2022 release, there are enhancements made to the Hire Date Correction tool. Refer to the section Enhancements. For detailed information about Hire Date Correction, refer to the handbook "Managing Employment in Employee Central".

Index

• Initial Configuration
• Granting the Permission
• Before you start
• How to use Hire Date Correction
• Enhancements
• Validations
• List of Elements that will be updated when executing the Hire Date Correction
• FAQ

Initial Configuration

This feature does not need to be enabled. Only the permission needs to be granted to the admin user for the feature to become available in Admin Center.

Granting the Permission

1. Navigate to Admin Center > Manage Permission Roles.
2. Select the role which you wish to grant this admin tool permission.
3. Click the "Permission..." button.
4. Scroll down the left panel to Administrative Permissions > Metadata Framework.
5. Select "Hire Date Correction" (or Recruit Date Correction).
6. Click "Done" >, then click "Save Changes".

NOTE: The above permission to Hire Date Correction (or Recruit Date Correction) is currently an optional permission, i.e., all users having Metadata Framework -> Manage Data permission can also access and use the Hire Date Correction (unless 'Hire Date Correction' object definition is RBP secured).

Before You Start

Refer to the 'Before You Start' section in the handbook Implementing and Managing the Employment Lifecycle - Changing an Employee's Hire Date in Employee Central.

How to use Hire Date Correction

1. Navigate to Admin Center > Hire Date Correction.
2. In the "Create New" menu on the right side, select "Hire Date Correction".
3. Fill in the template with the corresponding information:
• Correction Name: add a sensible name for the correction;
• Employee: search by the name of the employee;
• Current Hire Date: this field is pre-populated with the current Hire Date and cannot be edited;
• New Hire Date: add the new Hire Date that should be set;
• Status: this field is not editable and returns the status of the change after clicking "Save".
4. Once the template is filled, click Save to trigger the changes.

Enhancements

In the 2H 2022 Release, we've enhanced the Hire Date Correction tool. Refer the documentation for enhancement ECT-184843 in the What's New Viewer.

 Validations

The UI will prevent you from making unsupported changes. The following validations are in place to prevent such mistakes:

• Old and corrected Hire Date are not the same.
• There is no spot bonus between old Hire Date and corrected Hire Date, when the corrected Hire Date is later than the old Hire Date. (Example: old Hire Date: 01.01.18, corrected Hire Date: 01.02.2018, spot bonus pay date: 15.01.2018. → Hire Date Correction is not allowed.)
• Corrected Hire Date is in the same time slice of the entity as the old Hire Date when the entity is effective dated.
• E.g., Job Information with two time slices: HIRE 01.01.2018 to 31.12.2018 and DATA CHANGE 01.01.2019 to 31.12.9999. Then the corrected Hire Date must be between 02.01.2018 and 31.12.2018.
• Old Hire Date of the Employment Information is also the old Hire Date of the Job Information (Employment Information Hire Date and Job Information Hire Record Start Date must be exactly the same date).
• Corrected Date is a Hire Date and not a Rehire Date. (It is possible to correct a rehire with new employment.)
• Secondary assignments will get adjusted from 2H 2023 release onwards automatically when main employment's hire date is corrected. Meanwhile Refer KBA for workaround 3249554 - Secondary Assignments are not updated when the Hire Date is changed in Concurrent Employment
• Rehire on New Employment: When the corrected hire date belongs to an rehire event, make sure the corrected (re)hire date is after the termination date.
• Rehire(on old employment): Currently, the correction can be done only via the History UI.
• Global Assignments are not supported, only regular employment can be changed.
• If a Global Assignment exists, the Home Assignment cannot start after the start date of the Global Assignment (the same applies for Pension Payout).
• Hire Date of Contingent Workers cannot be changed. Please use Edit Work Order from Actions in the People Profile UI.

FAQ - Additional Information

Q) How do you restrict employees to change Hire Date (via Hire Date Correction) for only a certain target population?

A) Refer KBA 3316166 - How To Filter The Employees Based On Target Population In Hire Date Correction?

Q) Where can I get information on this from the Guide?

A) Guide: Implementing and Managing the Employment Lifecycle (from Hiring to Termination)

Chapter: Changing an Employee's Hire Date in Employee Central

A) Guide: Chapter: Data Validation for Job Information (MSS and History UI)

Q) What if I cannot use the Hire Date Correction tool for an Employment?

A) The hire date can be changed via a Job Information Full Purge Import.

The step-by-step to perform it can be found in the KBA 2317955 - How to Correct or Remove Job Information Via Import in Full Purge Mode - EC.

• 3316166 - How To Filter The Employees Based On Target Population In Hire Date Correction?
• 3276453 - Unable To Find The Permission Hire Date Correction
• 2317955 - How to Correct or Remove Job Information Via Import in Full Purge Mode - EC
• 2604223 - Unable to Change Termination Date in Termination Details
• 3249554 - Secondary Assignments are not updated when the Hire Date is changed in Concurrent Employment
• 3284811 - Hire Date Correction does not update entities that do not exist on the old hire date - Employee Central
• 3271767 - Error "Job Information: The Job Information hire record can’t be deleted. Instead, if the hire event is no longer valid, use the no-show feature or terminate the employment. "
• 3363834 - Direct reports do not have manager changed after Hire Date Correction - Employee Central 
  

1805, ec, employee central, ECT-78265, Change Hire Date Retroactively across all Hire Date relevant portlets, hire, start date, Hire Date Correction, ECT-96786, rehire date correction, ECT-168256, value already present, ECT-126959, ECT-138923, ECT-184843, ECT-184843, ECT-204070, ECT-184843, Recruit Date Correction, ECT-101818, ECT-106389, The Job Information hire record can’t be deleted. Instead, if the hire event is no longer valid, use the no-show feature or terminate the employment , KBA , LOD-SF-EC-HIR-HDC , Hire Date Correction Tool , LOD-SF-INT , Integrations , LOD-SF-EC-JOB , Job Information , LOD-SF-EC-HIR , Hire & Rehire Wizards , LOD-SF-INT-EC , Employee Central SFAPI & OData Entities , LOD-SF-EC-CON , Concurrent Employment , LOD-SF-EC-GA , Global Assignment , How To