2525508 - How to Process Canceled and Unposted Goods and Services Receipt in Accounting

You have several Canceled Goods and Services Receipts that show as Unposted Source Documents and it is not possible to Post them.

SAP Business ByDesign

1. Go to the General Ledger Work Center.
2. Go to the Closing Cockpit View and then the Source Documents Subview.
3. Show Unposted and search for the Goods and Services Receipt XXX (where XXX stands for the Document ID).

In Messages, the following error is displayed:

 "Cannot process Goods and Services Receipt XXX because Purchase Order YYY not yet posted in accounting. As Goods and Services Receipt XXX contains a reference to Purchase Order YYY but Purchase Order YYY has not been posted in accounting, it is impossible to process Goods and Services Receipt XXX. Check why Purchase Order YYY has not been posted."

YYY stands for the ID of the relevant Purchase Order.

1. Now go to the Purchase Requests and Orders Work Center.
2. Open the Purchase Orders View.
3. Show All Purchase Orders and search for Purchase Order YYY.

You can see that its status is Canceled.

It is not possible to post the follow-up Documents of a Purchase Order such as Goods and Services Receipts if it has already been canceled.

Since you have already canceled the Goods and Services Receipts it is now possible to mark their cancellations as irrelevant for Accounting so that both cancellations and original documents do not appear as Unposted in the Source Documents:

1. Go to the General Ledger Work Center.
2. Go to the Closing Cockpit View and then the Source Documents Subview.
3. Show Unposted and search for the associated Cancellation Document ZZZ (where ZZZ is the Document ID).
4. Click the Action button, chose View Business Transaction.
5. Click the Mark as Irrelevant button.

Both the original Goods and Services Receipt and its cancellation are now gone from Accounting.

ungebuchte Ursprungsbelege; GSR; goods and services receipt; cancellation; irrelevant , KBA , AP-PRO , Project Processing , How To