2338159 - How to Default Purchasing Unit and Buyer Responsible in Purchase Request or purchase order

You want to default buyer responsible and purchasing unit in purchase request or purchase order.

SAP Business ByDesign

1.In order to enable the defaulting of purchasing unit and buyer responsible for purchase requests, you have to configure the scoping question - Do you want to define defaulting of Purchasing Unit and Buyer Responsible for Purchase Requests and Orders?

1. Go to the Business Configuration work center.
2. Go to the Implementation Projects view & select Edit Project Scope.
3. Navigate to Scoping Questions.
4. Select the scoping element Purchasing & expand Purchase Request and Order Management.
5. Select Purchase Requests element.
6. Select the question for the Group: Involved Parties for Purchase Requests and Orders 
7. Do you want to define defaulting of Purchasing Unit and Buyer Responsible for Purchase Requests and Orders? Yes.

2.After scoping the business option, you should define the default method for the employee responsible and purchasing units determination in the fine-tuning activities.

1. Go to the Business Configuration work center.
2. Go to the Implementation Projects view.
3. Select Open Activity List.
4. Navigate to Fine Tuning.
5. Select the activity Involved Parties for Purchase Requests and Orders.
6. Select Involved Parties for Purchase Requests link or Involved Parties for Purchase orders link.
7. Here you can select Party Roles.
8. Right side you can select automatic creation or manual creation
9. Arrange the sequence of options as per the priority you want.

3.steps to maintain the work distribution rules :

• Organizational Work Distribution Rule : 

1. Go to the Organizational Management work center.
2. Go to the Work Distribution view and select the Organizational Work Distribution rule sub-view.
3. Under the work category, expand the Business Area : Purchasing and select the Operational Purchasing work category.
4. Select Edit button, in the opened window, select Add Rule button, fill in the required fields - name, Org Unit Responsible etc.
5. Select Add Item button Rule Details section and define rules based on product category / site / reporting line unit.
6. Perform Save.

• Employee Work Distribution rule :

1. Go to the Organizational Management work center.
2. Go to the Work Distribution view -> select the Employee Work Distribution rule sub-view.
3. Under the work category, expand the Business Area : Purchasing and select the Employee Responsible for Purchase Requests and Orders work category.
4. Select Edit button, in the opened window, select Add Rule button, fill in the required fields - name, employee responsible etc.
5. Select Add Item button Rule Details section and define the Purchasing Unit there.
6. Perform Save.

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