2086088 - Changing the Status of Competencies in Job Description Manager

• Can a competency be hidden?
• Making a competency read-only.
• How to change a competency from editable to hidden.
• Applying filters to form templates to hide libraries or set exclusions.
• This KB article provides information on changing the status of competencies.

• SAP SuccessFactors Job Description Manager
• SAP SuccessFactors Performance Management
• SAP SuccessFactors Career Development Planning

Warning!

Never delete a competency that has been used in the past! Doing so will lead to issues on historical forms, as well as have impacts on current forms and mapped jobcodes. It is HIGHLY recommended to never delete a competency. Instead, just hide ones you no longer use. It is not possible to restore a competency to original state once deleted.

• If you delete competencies it cannot be undone.
• Broken live forms will need to be deleted and relaunched.
• Historical forms and reports will break as now the master competency it was linked to is gone.
• Support is unable to undo or fix these issues.

Status

You can set the status of competencies you create in the SuccessFactors Application as read-only, editable, or hidden. To change a competency status:

1. Go to Admin Tools > Competency Libraries (Here you will see a list of libraries showing which ones have competencies set as editable, read-only, hidden.)
2. Select the library that contains the competencies to change.
3. Check the boxes next to the competencies you want to change status of.
4. Select Change Status and choose the status to set.

Editable

• Allows you to work freely with this competency or competency library.
• For example, you can add, modify, or remove any competency element.

Read-only

• Allows restricted access to work with this competency or competency library.
• If this setting is applied to a competency, you can't make any changes to the competency. You can only view the existing content.
• If this setting is applied to a competency library, you can't add or remove any individual competencies, but you can modify the competency elements, such as by adding job roles or creating competency categories.

Hidden

• Prevents the competency or competency library from being seen by your users in PerformanceManager.
• Use this setting if your company is only using some of the competencies in an existing competency library.
• Hide the ones not in use.

Filters

The SuccessFactors Application allows for templates to be configured with filter options to exclude competencies from specific libraries and or categories. For competency field in development goals:

<exclude type="hidden"/> <!-- exclude hidden competencies -->
<include type="library" match="[library name]"/> <!-- include competencies in specified library -->
<include type="category" match="[category name]"/> <!-- include competencies in specified category -->
<include type="category" match="[category name]" library="[library name]"/>
<!-- include competencies in specified category from specific library-->

Note:

• Competencies, set as Hidden in the library, should not be seen anywhere in the application. (This does not apply to competencies already on someone's form.)
• If you have hidden a competency, and people are still able to select and add this on forms, please open a case with Product Support. (Again, hiding a competency in a library does not hide it if already added to someone's form/goal plan, it just prevents them from adding it in the future.)
• You may not be able to edit SuccessFactors or Lominger competency libraries.
• Open a case with Customer Success if the library is not your companies content and you do not see options required to make the desired changes.

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