SAP Knowledge Base Article - Public

3107473 - Expense Arrangements are not Automatically Created Upon Hiring an Employee

Symptom

You have hired a new employee, however the corresponding expense arrangement has not been created automatically for this employee.

Environment

SAP Business ByDesign.

Reproducing the Issue

  1. Go to Travel and Expenses work center.
  2. Go to Expense Arrangements view.

There is no expense arrangement created for the newly hired employee. 

Cause

The country version under which the employee has been hired is not completely configured and deployed from a business configuration perspective. Therefore, the corresponding expense arrangement cannot be created.

For example, you have country Spain deployed and set up in business configuration, however you have hired the employee with a German employment. Since Germany is not in scope and the corresponding ERM - Expense and Reimbursement Management settings for Germany are not set up and deployed, the German expense arrangement is not automatically created.

Via below steps, you can check the country/region related to the employee:

  1. Go to Personnel Administration work center.
  2. Go to Employees view.
  3. Search for the corresponding employee.
  4. Via Personalization menu, add the column Country/Region to the list.
  5. Refer to the country mentioned in the above column for the respective employee.

Resolution

You need to evaluate if the employee has been hired under the correct country of employment or not. If not, you need to terminate the current employment and re-hire the employee under the correct country, which has the ERM settings correctly deployment in business configuration. Unpo re-hiring the employee, the expense arrangement shall be automatically created - given that theERM activities are all correctly set up and deployed.

Otherwise, if the employment country is correct, you need to scope the country and complete the ERM set up accordingly in business configuration. After that, you can reach out to support to check the feasibility of triggering the expense arrangement creation via backend.

Keywords

Expense Arrangement. Expense Report. Expense Type. , KBA , AP-ERM , Expense and Reimbursement Management , How To

Product

SAP Business ByDesign all versions