SAP Knowledge Base Article - Public

3106849 - How To Create a Fixed Asset with Multiple Individual Materials from one Goods Receipt?

Symptom

You try to create a fixed asset with multiple individual materials for one fixed asset from a goods receiprt. Instead, after the goods receipt is posted multiple fixed assets are created with one individual material each.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. In the Purchase Requests and Orders work center create a new purchase order (for example via the New Purchase Order button in the Common Tasks view). 
  2. Maintain all mandatory header data. 
  3. In the Items tab press Add Row. 
  4. Enter a product ID (ifyou need to reference the fixed asset to a material) as well as the Ship- to/Service Location. 
  5. In the Quantity section, enter the quantity, for example 4, and the unit of measure, for example EA.
  6. Enter the price. 
  7. In the Account Assignment sub-tab select select Individual Material in the Account Assignment Type field. 
  8. In the Individual Material field press New. 
  9. Also maintain a cost center in the Cost Center field below. 
  10. Then press the New Individual Materials button on top of the Items table. 
  11. Press Order. 
  12. In the Goods and Service Receipts work center post the goods receipt.
  13. Navigate to the Fixed Assets view of the Fixed Assets work center. 

You notice that four separate fixed assets are created instead of one fixed asset with four acquired individual materials.

Cause

It is not possible to create one fixed asset with multiple individuals from one purchase order item.

Resolution

To create a fixed asset with multiple individual materials from a goods receipt two purchase order items are required:

  • one for one quantity and account assignment type Individual Material and
  • a second one for the remaining quantity with account assignment type cost center. For this item the New Individual Materials button must be activated:
  1. In the Purchase Requests and Orders work center create a new purchase order, for example via the New Purchase Order button in the Common Tasks view). 
  2. Maintain all mandatory header data.
  3. In the Items tab press Add Row.
  4. Enter a product ID (should you need to reference the fixed asset to a material) as well as the Ship-to/Service Location.
  5. Enter quantity 1, the unit of measure, for example EA, as well as the price. 
  6. In the Account Assignment sub-tab, select Individual Material in the Account Assignment Type field.
  7. In the Individual Material field press New and enter the data of your choice. 
  8. Also maintain the cost center in the field below. 
  9. Press Add Row. 
  10. In the new row, enter the same product ID (if used) as well as the Ship-to/Service Location. 
  11. In the Quantity section, enter the remaining quantity (here 3) as well as the unit of measure. 
  12. In the Account Assignment sub-tab, select Cost Center in the Account Assignment Type field and enter the same cost center as selected for the first item. 
  13. Now press the New Individual Materials button on top of the Items table 
  14. Then press Order to send the purchase order. 
  15. Post the goods receipt from the Goods and Service receipts work center. 
  16. Navigate to the Fixed Assets view of the Fixed Assets work center. 

This time you find only one fixed asset with multiple Individual Materials listed in the fixed asset's Master Data tab. 

Keywords

fixed asset, purchase order, goods receipt, multiple individual materials, New Individual Materials button , KBA , SRD-FIN-FA , Fixed Assets , Problem

Product

SAP Business ByDesign 2108