SAP Knowledge Base Article - Public

3094508 - Error 'Budget not available for Budget Category ABC Cost Center DEF Fund GHI Function JKL' While Creating Purchase Orders

Symptom

Error 'Budget not available for Budget Category ABC Cost Center DEF Fund GHI Function JKL' While Creating Purchase Orders.

(ABC represents the ID of the Budget Category, DEF represents the ID of the Cost Center, GHI represents the ID of the Fund and JKL represents the ID of the Function).

Environment

SAP ByDesign

Reproducing the Issue

  1. Go to the Purchase Requests and Orders work center.
  2. Go to the Purchase Orders view.
  3. Search and open the respective Purchase Order.
  4. Click on the View All button.
  5. Click on the Check button.

See the error 'Budget not available for Budget Category ABC Cost Center DEF Fund GHI Function JKL'.

Cause

The budget is not available for Budget Category ABC, Cost Center DEF, Fund GHI, Function JKL.

In the report "Planning Object - Plan/Release/Actual/Forecast", it is possible to check the current budget.

To see this information in the report, please execute the following steps:

1. Go to the Business Analytics work center.
2. Go to the Design Report view.
3. Search and open the "Planning Object - Plan/Release/Actual/Forecast" report.
4. Enter the respective Budget Category.
5. Execute the Report.
6. Click on the View button.
7. In the Column Fields, add the Key Figure 'Release - (Actual + Forecast )'

Report displays the actual budget.

The formula used for calculating available budget is the following:

Available budget = Release YTP - Actuals YTP - Forecast YTP.

The actuals is the budget consumed already, release is the budget released for consumption and forecast is generally the Purchase Orders already created but have no Goods and Services Receipt or Supplier Invoice posted yet.

Resolution

 This is the expected system behavior.

See Also

Help Documents:

Budget Release Quick Guide

Enter Budget Release Data

Active Budget Control Adoption in Supplier Relationship Management for the Public Sector Edition

Keywords

 Budget, Purchase Order, Budget Category , KBA , AP-ACC-PUR , Purchase Ledger Account , How To

Product

SAP Business ByDesign all versions