SAP Knowledge Base Article - Public

3094021 - Manual Posting should not be done on GR/IR Clearing Account

Symptom

Manual Posting should not be done on GR/IR clearing account 

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

Environment

SAP S/4HANA CLOUD 


Cause

Manual Postings should not be made to the GR/IR Clearing account. This is to avoid inconsistencies on GR/IR clearing account.


Resolution

For the definition of the GR/IR clearing account see WRX_GR/IR Clearing Account

In the SAP Best Practices Explorer Post automatically only is set for this account 

As reference in GR/IR Clearing Account Maintenance

"Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.

  • If the quantity invoiced is larger than the quantity received, the system expects further goods receipts for this purchase order to clear the balance.
  • If the quantity received is larger than the quantity invoiced, the system expects further invoices for this purchase order to clear the balance.
  • You can also clear differences for delivery costs.

If no more goods or invoices are to be received for this purchase order, you must clear the balance manually.

This can be done in different ways:

  • You can return the extra goods to the supplier.
  • You can cancel the invoice and post a corrected invoice or a credit memo for the surplus posted quantity.
  • You can clear the GR/IR clearing account"


To clear the GR/IR clearing account use App Clear GR/IR Accounts, Clear GR/IR Clearing Account

The help documentation on topic is Maintain Goods Receipt / Invoice Receipt Clearing Account


Scope item Monitoring of Goods and Invoice Receipts (‏2V7‏)allows monitoring and Reconcile GR/IR Accounts

To active scope item follow step 3 and 4 of SAP Activate Methodology for SAP S/4HANA Cloud


Use job "Automatic Clearing" or "GR/IR Automatic Clearing" in app "Schedule General Ledger Jobs" to execute the automatic clearing.

No manual clearing is possible with a GR/IR clearing account



See Also

Monitor GR/IR Account Reconciliation

Repost GR/IR Clearing

Display/Cancel Account Maintenance Document

Keywords

GR/IR, WRX, Goods receipt/Invoice receipt, Post Automatically Only, FDC_POSTING_001/240 , KBA , FI-FIO-GL , Fiori UI for General Ledger Accounting , Problem

Product

SAP S/4HANA Cloud all versions