SAP Knowledge Base Article - Public

3059352 - Define Approval Limits does not work for Supplier Invoices

Symptom

Supplier Invoices are sent to wrong approvers.

Environment

SAP Business ByDesign

Reproducing the Issue

You have set up an approval limit for Supplier Invoices based on cost center as per bellow:

  1. Work Center Application and User management.
  2. Common tasks
  3. Define Approval Limits
  4. Here you have defined an approval limit based on cost center.

However, the system still sends some supplier invoices to wrong approvers

Cause

This is the normal and expected system behavior.

The settings present under Define Approval limits work only for Purchase Orders and not for Supplier Invoices

Resolution

To solve the issue, you need to go:

  1. Work Center Application and User Management
  2. Employee Work Distribution
  3. Click edit
  4. Select Purchasing Approval Value Limit

Here you can maintain the approval value limit on Employee level, but not on cost center level.

Once you will maintain the correct approval value limit per employee, your supplier invoices will be sent to the correct and needed approver.

Keywords

Define Approval limits, Supplier Invoices, Employee Work Distribution , KBA , AP-SIP-SIV , Supplier Invoice , How To

Product

SAP Business ByDesign all versions