SAP Knowledge Base Article - Public

3051531 - Frequently Asked Questions: Purchase Order – Limit Items

Symptom

The document includes pairs of questions and answers about the Purchase Orders Apps related to Limit Items topic.

Environment

SAP S/4HANA Cloud

Resolution

Catalog of questions:

Q1: Why do I need to create limit items?

Q2: How do I create items for services?

Q3: Why do I get an error when the system displays the limit item in the service entry sheet?

Q4: How do I create a limit item?

Q5: How do I define the limit amounts?

Q6: How do I assign the purchase contract to a limit?

Q7: When can I use a purchase contract for limit?

Q8: Which item categories are available in Subcontracting?

Q9: When do I use the product type group Service?

Questions and answers

Q1: Why do I need to create limit items?

Answer:  You can create limit items for unplanned services or for unplanned materials, that is, services or materials that cannot be specified in detail at the time of ordering. In both cases, you define an expected value, an overall limit and a period of time

 

Q2: How do I create items for services?

Answer: To create an item for a service, you can go to the field limit items when creating a purchase order.

 

Q3: Why do I get an error when the system displays the limit item in the service entry sheet?

Answer: If you record the performed services and their price and quantity using the Manage Service Entry Sheets – Lean Services app, the system displays the Expected Value of the limit item in the service entry sheet and reports an error if the stated amount exceeds the Overall Limit.

 

Q4: How do I create a limit item?

Answer: If you are creating a new order you can click on the Items tab which will guide you to the given category. You can choose to create an limit item on the right hand side which will open you up a more detailed overview.

 

Q5: How do I define the limit amounts?

Answer: You can define the limit amounts in the purchase order item whilst you are creating a limit item with the product type group Service.

 

Q6: How do I assign the purchase contract to a limit?

Answer: You assign the purchase contract to this limit by entering the number of the contract into the Contract for Limit field as the source of supply.

 

Q7: When can I use a purchase contract for limit?

Answer: You can use a purchase contract for limit if you want to engage a service provider to repair a machine, but you do not yet know which services are required in detail.

 

Q8: Which item categories are available in Subcontracting?

Answer: You can create limit items for unplanned services or for unplanned materials, that is, services or materials that cannot be specified in detail at the time of ordering. In both cases, you define an expected value, an overall limit and a period of time.

 

Q9: When do I use the product type group Service?

Answer: For example, you can use a purchase contract for limit if you want to engage a service provider to repair a machine, but you do not yet know which services are required in detail. You can use a purchase contract for materials if you want to order goods in general.

 

 

Keywords

KBA , MM-FIO-PUR-PO , Fiori UI for Purchase Orders , MM-PUR-PO , Purchase Orders , Problem

Product

SAP S/4HANA Cloud all versions