SAP Knowledge Base Article - Public

3051509 - Frequently Asked Questions:Purchase Order – Document Types

Symptom

The document includes pairs of questions and answers about the Purchase Orders Apps related to the Document Types.

Environment


SAP S/4HANA Cloud 

Resolution

Catalog of Questions:

Q1: Why is the given document type NB?

Q2: What does NB stand for?

Q3: What does NB as the document type indicate?

Q4: Where can I change the document type?

Q5: Why can´t I change the document type anymore?

Q6: Why can the text field of the purchase order line item be printed and previewed in the test system, but not in the production system?

Q7: How can one change the heading for a purchasing document type NB2 and ZRET in the cloud/system?

Q8: Can I create a new Purchase Order Type?

Q9: What does the abbreviation Z* mean?

Q10: Why are custom purchase order types not listed under the field Purchase Order Type in the app Manage Purchase Orders?

Questions and aswers

1: Why is the given document type NB?

Answer: When you create a new purchase order, the system inserts the document type NB by default. You can change the document type of the purchase order and use any customer-defined document type (Z*) that has been copied with all dependent entries from document type NB.

 

2: What does NB stand for?

Answer: NB stands for the document type used for standard purchase orders.

 

3: What does NB as the document type indicate?

Answer: When you create a new purchase order, the system inserts the document type NB by default. You can change the document type of the purchase order and use any customer-defined document type (Z*) that has been copied with all dependent entries from document type NB. NB stands for the document type used for standard purchase orders.

 

4: Where can I change the document type?

Answer: To change the document type, please go to General Information and choose one of the given types in the field Purchase Order Type. Once the purchase order has been saved, the purchase order type is read-only.

 

5: Why can´t I change the document type anymore?

Answer: Once the purchase order has been saved, the document type is read-only.

 

6: Why can the text field of the purchase order line item be printed and previewed in the test system, but not in the production system?

Answer: It is possible that this is caused by missing entries for the document type. Please check whether the following entries were put in correctly for a standard purchase order: Document Type = NB/Custom Document Type Item Category = Standard which is represented by space Object = EKPO Text Id = F01

 

7: How can one change the heading for a purchasing document type NB2 and ZRET in the cloud/system?

Answer: To solve this you can use SSCUI – Define Document Types to copy existing standard entries and create new ones. Here you are allowed to change the document type name and its description as well. Please note: Once you copy and create a new/custom document type, you cannot delete the document type. See attached KBA 2685355 – How to create a custom Purchasing Document.

 

8: Can I create a new Purchase Order Type?

Answer: You can create a new Purchase Order Type using the SSCUI 102909. For more information, take a look into the KBA 2873100 – New Purchase Order Document type

 

9: What does the abbreviation Z* mean?

Answer: Z* stands for the customer-defined purchase order types.

 

10: Why are custom purchase order types not listed under the field Purchase Order Type in the app Manage Purchase Orders?

Answer: This may occur because the field selection key is not defined same as that of standard document types. To solve this problem, please take the following steps: In Manage Your Solution app, under Application Area: Sourcing and Procurement and Sub Application Area: Operational Procurement Select SSCUI 102909 – Define Document Types Under the column ‘FieldSelKey.’, maintain field selection key value same as standard document types

Keywords

KBA , MM-FIO-PUR-PO , Fiori UI for Purchase Orders , MM-PUR-PO , Purchase Orders , How To

Product

SAP S/4HANA Cloud all versions