SAP Knowledge Base Article - Public

3041720 - How to add fields to journal entry apps - S/4HANA Could

Symptom

Customized field is not visible on Manage Journal Entry

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

Environment

S/4HANA Cloud

Reproducing the Issue

In Manage Journal Entries App the fields are not visible

Cause

Fields needs to be added manually. There are several ways to do so.

Resolution

  • Standard fields: these are added by default to the app layout
  • Custom fields

To add customized fields the custom fields and logic app needs to be used.

Once the field is created it can be added in two different ways.

A) In the Custom Fields and Logic App

1. Go to Custom Field and Logic App
2. Click Create (+)
3. Add details

Field properties

The Business Context determines in which part the data will appear on the screen. There are three ways in this case:

  • Accounting: Coding block
  • Acounting: Journal Entry Item
  • Accounting: Market Segment – customer related data

Business Context

4. Click Create
5. Go to UIs and Reports tab
6. Select Report name
7. Click Enable and Save
8. Click Publish

Custom fields added to the  Accounting: Coding Block and Accounting: Market Segment business context are enabled for the app Manage Journal Entries. They will be present as standard in the account assignment segment of the Manage journal entries

A field added using the Coding Block business context is included not only to the journal entry but also in related business objects outside of Finance that are part of a business process. The value for such a field can be filled initially once  the user interface and the value is then passed to the follow-on documents. This kind of custom fields is typically added to transactions that, in the end, result in a journal entry.

B) Creating fields with UI Adaption within in the App

1. Open Manage Journal Entries App
2. Select one entry
3. Select 'UI Adapt' in Profile dropdown

Adapt UI

4. UI Adaption bar appears on the top of the screen

UI Adaption

5. Right click one of the sections in the header
6. Click 'Add field'

Add field

7. Select Field from popup list
8. Press OK
9. Click Save & Exit

Note that custom fields are only available in the Ledger View of the Manage Journal Entries App

See Also

KBA related to this topic:
2829788 - Journal Entry Custom Field value not shown on Entry View of line item

Videos:
Creating Custom Fields

Adapting SAP Fiori UIs at Runtime

Keywords

KBA , FI-FIO-GL , Fiori UI for General Ledger Accounting , How To

Product

SAP S/4HANA Cloud all versions