SAP Knowledge Base Article - Public

3040162 - Unable to clear amount in App Clear G/L Accounts - Manual Clearing

Symptom

We are trying to manually clear G/L account open item, but the system shows us a different amount in the transaction currency.

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

Environment

 SAP S/4HANA Cloud.

Reproducing the Issue

  1. View the document in the App Display Document: Data Entry View.
  2. Note that the Document date is in past fiscal year and the posting date is in the current fiscal year.
  3. Toggle between document currency, local currency and group currencies and note the line items amounts.
  4. Open the App Clear G/L Account - Manual Clearing.
  5. Filter for Journal entry that you want to clear.
  6. Select Display in: Company code currency.
  7. Notice the amount in the Open items Amount field.

Cause

In the App Clear G/L Account the header data transaction currency field is local/company code currency.

  1. Filter the G/L Account we want to clear.
  2. Click the arrow button to view the Open items.
  3. In the open items search bar search for Journal entry we want to clear.
  4. Press the header data drop down to view the header data.
  5. In the transaction currency field of the header data give the transaction currency as Company code currency.
  6. Notice that no exchange rate is applied.
  7. The amount of open item is different from the company code currency/local currency amount in the App Display Document: Data Entry View.
  8. This amount is derived from the valid Exchange rate depending on the document Posting date.
  9. EUR-USD_EXCHANGE_RATE at posting.png

Resolution

In the App Clear G/L Accounts follow the given steps to make the amount equal to the local currency amount in the App Display Document: Data Entry View.

  1. Go to the header data section provide the field value Transaction currency = Transaction currency of the journal entry document.
  2. The current exchange rate is displayed.
  3. header-data_clear_gl_account.png
  4. Search the Journal entry that we want to clear.
  5. The amount is changed to the local/company code currency amount equal to the amount in the App Document: Data Entry View.
  6. This amount is derived from the valid exchange rate depending on the Document date.
  7. EUR-USD_EXCHANGE_RATE_2016.png

See Also

 Clear G/L Accounts

Keywords

clear, g/l ,accounts, manual, amount, unable, to, clear, currency, display, document, entry, view, S4_PC, open, items, F1579 , KBA , FI-FIO-GL , Fiori UI for General Ledger Accounting , FI-GL-GL-A , Posting/Clearing , Problem

Product

SAP S/4HANA Cloud all versions