SAP Knowledge Base Article - Public

3024693 - How does Supplier invoice approval condition "Item Without Purchase Order" work


You noticed that  one item of invoice has Purchase order reference and other item does not have Purchase order reference ,the approval is not triggered for the one that has Purchase order reference  where  the  two conditions are met.


SAP Business ByDesign

Reproducing the Issue

In approval process of Supplier invoice you have a approval step/steps that has below conditions together or separate.

1.Item Without Purchase Order is Yes

2.Item Without Purchase Order is No

Then create a supplier invoice with one item having Purchase order reference and other having no Purchase order reference.

 You will notice  that approval is not triggered for the one that has Purchase order reference though both conditions are met.


Currently we don't support Item level approval of Supplier invoice.

Also in general regarding this condition we expect approval is required when Item has no purchase order reference and thus system checks if the Item has noPurchase orderreference to trigger approval, once approval is triggered then even if other same condition exist that will be ignored.


This feature is not supported in the current release of SAP Business ByDesign.

1.If you are a partner: you can help develop this using SDK or  please use or the Partnerfinder .
2.If you are a customer: if you already have a partner ,ask them to help develop it for you through SDK.

a. Contact your the Account Executive
b. Check the link

3. An alternative option may be to check the SAP Business ByDesign Ideas Forum to submit an idea:


Supplier invoice, approval , KBA , AP-SIP , Supplier Invoice Processing , Problem


SAP Business ByDesign all versions