SAP Knowledge Base Article - Public

3023110 - How to add an attachment at Item Level in Purchase Order Advanced apps and include the attachment in the Output?

Symptom

In the Manage Purchase Order app you can easly upload a file from the local data of your computer and attach at Item Level, but in the Advanced app you don't have the option to upload the file.

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Environment

S/4HANA Cloud

Reproducing the Issue

  1. Create Purchase Order - Advanced
  2. Select the item that you want to add an attachment
  3. Click on the "Documents" button
  4. No upload file option will appear

Cause

Purchase Order Advanced apps doesn't support upload a file directly from your local data.

Resolution

To add an attachment at item level first you need to create a document in Manage Documents app:

  1. Go to Manage Documents app choose the Create option
  2. Document Type = SL1
  3. Under Originals tab upload the desired file
  4. Click on Create button
  5. Go to Create Purchase Order - Advanced app
  6. Fill the necessary fields with PO data
  7. Select the Item that you want to add in the attachment and click on Documents button
    kba.png
  8. Select the All versions option, click on Insert row, in Type field select SL1, in Document field add the document the you have uploaded
    kba1.png
  9. Click on transfer button
  10. Save the Purchase Order
  11. In Purchase Order Messages you will see that the output has a collumn "Attachm" that will show how many attachments was sent
  12. To check the attachments select the output and click on Display Attachments


    kba2.png

You can also manually add a new output and insert the desired attachment, after have filled all the necessary fields in the new output line, click on Disply Attachments and flag the attachment that you want to use

kba3.png

See Also

 How to include item attachments in purchase order output using the app Create Purchase Order - Advanced? - SAP Help Portal

Keywords

Attachment; Purchase Order; Advanced; Print Attachment; Adding, Add, Manage Purchase Order, Create , KBA , MM-PUR-PO , Purchase Orders , How To

Product

SAP S/4HANA Cloud all versions