SAP Knowledge Base Article - Public

2991121 - Employee Is Able To Request Vacation Even When Balance In Quota Account Is Negative


As an employee, you are able to request a new Leave Request and post this, even when the balance in Quota Account of your Time Account for vacation is less than zero (negative), however, this is not the expected behavior.


SAP Business ByDesign

Reproducing the Issue

To see the negative quota for Time Account:

  1. Go to the Time Administration Work Center.
  2. Go to the Employees view.
  3. Search for the desired employee and click Edit.
  4. Go to the Time Account Balances tab.
  5. You see that for your Time Account for vacation, the Balance is negative, however, it is possible to create a new Leave Request in Employee Self-Services.


In the Fine-Tuning Activity Time Accounts - ABC (where ABC is the employee's country), for the Time Account Type for vacation the Check Limit and Minimum Balance Limit is not maintained.


To check the configuration, follow the steps below:

  1. Go to the Business Configuration Work Center.
  2. Go to the Overview view.
  3. Search for the Activity Time Accounts - ABC.
  4. Check the Time Account Type for vacation.
  5. You will see that the Check Limit and Minimum Balance Limit is not maintained for this Time Account Type.

See Also

SAP Help Portal - SAP Business ByDesign Library - Configuration: Maintain Time Account Types


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