SAP Knowledge Base Article - Public

2973423 - Item category cannot be invoiced with the billing type

Symptom

You try to create an order related billing document. At the time of invoice creation the program shows the error message VF003 for these items:

  • Item category & & cannot be invoiced with billing type &.

Environment

SAP S/4HANA Cloud

Reproducing the Issue

  1. Create the billing document through Create Billing Documents - VF01 app

  2. Check the error log

  3. See error message (Message Identification: VF, System Message Number: 003)

Cause

When creating the billing document, the system checks that the copying control entry for the item categories are available against the sales order type. If certain item categories are missing from the copying control settings, the system issues the error message VF003 for the affected item. Despite the fact that the sales order item is not billing relevant, the error message is raised.

Example for order related scenario: Sales document type 'OR', Item category 'TAX' (Billing Relevance 'A' - Delivery-related billing document), Billing document type 'F2' - the following error is raised:

  • VF003 - Item category TA TAX cannot be invoiced with billing type F2

The reason for this error is that the item category TAX is Delivery-related billing relevant, therefore no copying control for Sales Document to Billing Document exists for the following combination:

  • Target billing type: F2 Invoice
  • From sales document type: OR Standard Order
  • Item Category: TAX

Resolution

The system is behaving as designed.

Considering the example mentioned above: As item category TAX is a delivery related billing item, the billing creation should take reference to delivery document instead of sales order document.

You may consider to follow the scope item. If the process is not available in best practices, but it is something necessary for your business, please contact your CSM or PE to raise a feature request if needed. See the detailed process in note 2582556 - Request for new features in SAP S/4HANA Sales Cloud.

Keywords

VF003, VF 003, cannot be invoiced with billing type, 102762, copying control, item category, billing relevance, copy-control, copy control , KBA , SD-BIL , Billing , SD-BIL-IV , Processing Billing Documents , Problem

Product

SAP S/4HANA Cloud all versions