SAP Knowledge Base Article - Public

2970900 - Total Mileage Reimbursement is Higher Than Expected for Expense Report

Symptom

The Total Mileage Reimbursement is higher than expected for Expense Report.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Travel and Expenses work center.
  2. Go to the Expense Reports view.
  3. Click the relevant Expense Report.

Under Reimbursements and Expense Summary the Mileage Reimbursements is showing (for example) as 100 USD, while you expected 80 USD.

Cause

This difference is caused due to the Number of Passengers in the Mileage Information.

To check this you can click Show More Mileage Information in the Expense Report.

The system will calculate the Distance with the Mileage Reimbursements Rates and the Passenger Reimbursement Rates, for example:

Distance: 200 Miles

Mileage Reimbursements Rate: 0.40

Passenger Reimbursement Rates: 0.05

Number of Passengers: 2

200 * 0.40 = 80 USD

200 * 0.05 * 2 = 20 USD

Hence the Total Mileage Reimbursements is 100 USD.

Resolution

 This is the correct system behavior.

Keywords

Mileage Reimbursement, Expense Report, Mileage Reimbursements Rate , KBA , mileage reimbursement , expense report , mileage reimbursements rate , SRD-FIN-ERM , Travel and Expense Management , How To

Product

SAP Business ByDesign all versions