SAP Knowledge Base Article - Public

2967150 - Error Message : Postings in Company PQR, Set of Books 1234, Year YYYY Prevent Bal. Carryforward while Reversing Balance Carryforward Run

Symptom

Balance Carryforward Reversal Run has completed with the below error message:

Postings in company PQR, set of books 1234, year YYYY prevent bal. carryforward

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the General Ledger work center.
  2. Go to the Periodic Tasks > Balance Carryforward view.
  3. Open the Balance Carryforward Reversal Run and click on Log Result.
  4. Go to the Messages tab and you can see the below error message.

Postings in company PQR, set of books 1234, year YYYY prevent bal. carryforward

Cause

The error is due to accounting period of fiscal year YYYY is closed for 020 - Closing entries.

For Balance Calrryforward Reversal Run, last accounting period XXX of fiscal year YYYY should be closed for 991 - Profit and loss calculation of retained earning, so that the closing balance will get reversed from the next fiscal year's YYYY+1 first accounting period to current fiscal year YYYY last accounting period.

When a reversal of a Balance Carryforward run is executed, it will use the Company/Set of Books the original run used.

The correct status for Period 012 YYYY should be:
First Allowed Step: 001 - Opening balance
Last Allowed Step: 991 - Profit and loss calculation of retained earning

Resolution

In order to execute the Balance carryforward reversal run, you need to perform the below steps:

  1. Go to the General Ledger Work Center.
  2. Go to the Common Tasks -> Open and Close Periods view.
  3. Select the respective Company and Set of Books and press Go.
  4. Choose the row of Accounting Period 012 for Fiscal Year YYYY.
  5. Change the First Allowed Step: 010 - Operational Postings and Last Allowed Step to 991 - Profit and loss calculation of retained earning.
  6. Choose the row of Accounting Period 001 for Fiscal Year YYYY+1.
  7. Change the First Allowed Step: 001 - Opening Balance and Last Allowed Step to 020 - Closing Entries.
  8. Choose Save and Close.

Now you will be able to execute Balance Carryforward Reversal run without this error message.

Keywords

Reverse balance carryforward, Balance Carryforward Reversal run, prevent bal. carryforward, Posting periods , KBA , balance carryforward error , prevent bal. carryforward , posting period , SRD-FIN-GL , General Ledger , Problem

Product

SAP Business ByDesign all versions