SAP Knowledge Base Article - Public

2956448 - Mandatory fields are not maintained but Supplier invoice is saved

Symptom

 You want to know why we allow saving of invoice even though all mandatory fields are not maintained/entered.

Environment

SAP Business ByDesign

Reproducing the Issue

1.Go to Supplier Invoicing work center.

2. Go to New Invoice Without Purchase Order view.

3. Click on Save button.

Supplier Invoice is saved and document number is generated.

Cause

You are allowed to save document,cause you can edit the document any time later before posting.

This is applicable for most of the documents in ByDesign.

Resolution

To save supplier invoice ,you must enter at least Company cause system uses company to generate the document number as per the settings made in Business configuration Activity"Document Numbering Formats for Supplier Invoicing"
also in Business configuration Activity ,if you set "Year suffix selection date" either as document date or posting date, then you must enter Invoice date or Posting date respectively in the invoice.

All other mandatory fields though not filled we allow to save the document. offourse we don't allow to post when all mandatory fiels are not maintained.

This feature of setting a field as mandatory for saving is not supported in the current release of SAP Cloud for Customer/ SAP Business ByDesign.

1.  If you are a partner: please use cloudsolutionpartner@sap.com or the Partnerfinder 
2.  If you are a customer:             
a. Contact your the Account Executive
b. Check the link https://www.sap.com/uk/services/advisory-development/application-development.html#contact-us 
        ByD : An alternative option may be to check the SAP Business ByDesign Ideas Forum to submit an idea: https://influence.sap.com/sap/ino/#campaign/886

Remark : If you received the feedback that PDI Implementation is not possible then only “check the Ideas Forum to submit an idea.

See Also

[Enter your See Also here...]

Keywords

KBA , AP-SIP , Supplier Invoice Processing , Problem

Product

SAP Business ByDesign all versions