SAP Knowledge Base Article - Public

2948799 - System Does not Determine Higher Level Cost Center Managers During Purchase Order Approval Process

Symptom

You have defined the approval process for purchase order with rule Approval by all cost center managers by value limit of a project task. However system does not determines hihner level cost center managers from the org structure hierarchy.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Purchase Requests and Orders work center 
  2. Go to Purchase Orders view
  3. Select the relevant Purchase Order
  4. Go to the Approvals tab
  5. You can see that, approver determination is incomplete

Cause

You have defined the approval process for purchase order as Approval by all cost center managers by value limit of a project task and the corresponding purchase order is assigned to project task AB. If you open the project task, the responsible unit defined for the project task is MN. Here system determined the cost center manager of the responsible unit assigned in the project task however system could not find the higher level managers from the Purchasing approval value limit under Employee Work distribution rule. The reason is, the cost center mananger does not have any value limits maintained in the Purchasing Approval Value Limit section. In this case, task will get assigned and this user will have infinite approval limit. Which means, system will not find any other higher level managers from the org hierarchy.

Resolution

  1. You need to define the value limit for project cost center manager in the Purchasing Approval Value Limit from the below steps;
  2. Go to the Application and User Management work center 
  3. Go to Task Distribution view
  4. Select Employee Work Distribution 
  5. Select Purchasing Approval Value Limit under the business area Purchasing 
  6. Add Row and Maintaned the Employee Responsible and define the Value Limit 
  7. Select Save and Close 

Keywords

Higher Level Cost Center Managers; Approval by all cost center managers by value limit of a project task; project cost center manager , KBA , SRD-SRM-PRO , Purchase Requests and Orders , Problem

Product

SAP Business ByDesign 2005 ; SAP Business ByDesign 2008 ; SAP Business ByDesign 2011