SAP Knowledge Base Article - Public

2933965 - Individual material description is empty

Symptom

You wanted to know why there is no description in supplier invoice though you see it in fixed assets data

or

You wanted to how you can update the description of individual material.

 or

You did not find a work center view where you can see the list of all individual materials.

Environment

SAP Business Bydesign

Reproducing the Issue

  1. Go to Fixed assets work center
  2. Go to Fixed assets view
  3. Choose All fixed assets
  4. Select desired Fixed asset
  5. Click on Edit button
  6. Choose Master data
  7. Go to respective Individual material
  8. You may see description appearing 

Then

  1. Go to Supplier invoicing 
  2. Choose task New supplier invoice without purchase order 
  3. Go to Items tab 
  4. Go to Cost distribution tab
  5. Select Account Assigned type as ACC
  6. Click on value help
  7. Select respective Individual material 
  8. You will see that description is not appearing

Cause

There is an explicit implementation for user convenience in the Fixed Assets screens that will default individual material description entered when logged in with English ,when you login using any other log on language, if there is no description maintained when logged in using any other log on language.

 Note: This implementation is not possible to implement for any thing else in Bydesign.

also you have to maintain Individual material description when logged in with same language that you have logged in now.

Resolution

  1. Go to Supplier invoicing 
  2. Choose task New supplier invoice without purchase order 
  3. Go to Items tab 
  4. Go to Cost distribution tab
  5. Select Account Assigned type as ACC
  6. Click on value help
  7. Select a Individual material 
  8. You will see that description is not coming
  9. Now double click on that material
  10. In this screen you will see no description but you can click on edit and then update the description.

  or

  1. Navigate to Fixed Assets work center
  2. Go to Reports view
  3. Select Inventory List
  4. In the report,ensure to maintain the company and set of books.
  5. Click the "configure" button in the top right of the screen.
  6. Select Add Fields.
  7. Select Material Details.
  8. Select Individual Material
  9. Select Individual Material ID
  10. This will bring up all the available Material IDs.
  11. You can maintain them by clicking on the Individual Material ID you are looking for, then selecting "Go To" (the last option.)
  12. In the resultant screen, Now double click on that material
  13. In this screen you will see no description but you can click on edit and then update the description.

So to match the currently logged in language and the description ensure

For example

 If Log on language is german then description is expected to be in german

or

If Log on language is English  then description  is expected to be in English

See Also

 2927002 - How to update Individual material description

Keywords

KBA , AP-SIP , Supplier Invoice Processing , How To

Product

SAP Business ByDesign all versions