SAP Knowledge Base Article - Public

2925219 - Purchase Order not Available While Creating new Down Payment Request


Purchase order not available while creating new down payment request.


SAP Business ByDesign

Reproducing the Issue

  1. Go to the Supplier Invoicing work center
  2. Go to the Common Tasks
  3. Select New Down Payment Request
  4. Navigate to Items tab
  5. Search for purchase order ID
  6. No records found. 


Down Payment Request is necessary to make down payments prior to the delivery of goods or the provision of services. These down payment requests refer to purchase orders. When an accountant creates the final invoice, the system can automatically determine whether one or more down payments have been made for a purchase order and reduces the due amount of the final invoice, if necessary.

For the affected purchase order, you have already posted and paid the supplier invoices. Since the supplier invoices were already paid for this order, it will not be visible in new down payment request screen. You have to create down payment requests before goods receipt & supplier invoice creation process.


This is an expected behavior. You need to create down payment requests before you initiate the goods receipts & invoice processing.


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SAP Business ByDesign 2002 ; SAP Business ByDesign 2005 ; SAP Business ByDesign 2008