SAP Knowledge Base Article - Public

2921321 - GR/IR Clearing Set Type System Behavior for a Supplier Invoice Journal Entry

Symptom

You have posted a supplier invoice and in the resulting journal entry, the GR/IR Clearing Set Type in the Item Details is not as you expected.

Environment

SAP Business Bydesign.

Reproducing the Issue

  1. Go to the General Ledger work center.
  2. View Journal Entries and click on Journal Entries.
  3. Enter the Journal Entry ID of the Supplier Invoice and click on view.
  4. Select the Purchases Debit Entry and view the Item Details: Purchase.
  5. GR/IR Clearing Set Type is shown as Supplier Invoice.

Cause

You have posted the invoice first before the Inbound Delivery/Goods and Services Receipt. In that case, the clearing set type is always Supplier Invoice.

Resolution

After the posting of the Delivery/Goods and Services Receipt there will be a New version of invoice posted automatically.

  1. Go to the General Ledger work center.
  2. Source Documents and All Source Documents.
  3. Find the Invoice Source Document ID.
  4. Here, you will see the subsequent versions like 2 or 3 and so on.
  5. Select the subsequent version and Actions > View Business Transaction > View All > Journal Entries tab.
  6. Click on the Journal Entry ID.

You can notice that this journal entry ID is different from the journal entry entry id of the version 1 of the supplier invoice.

This new Supplier Invoice version will post to accounting and it change only clearing set to Goods and Services Receipt. This is expected behavior.

If the scenario is in the sequence of Purchase order, Goods and Service Receipt and Supplier invoice, then in the supplier invoice accounting entry will automatically show the GR/IR Clearing Set Type as Goods and Services Receipt and system doesn't post any versions to change the clearing set.

Keywords

GR/IR Clearing Set , KBA , gr/ir clearing set supplier invoice , gr/ir clearing set , SRD-FIN-INV , Inventory , Problem

Product

SAP Business ByDesign all versions