SAP Knowledge Base Article - Public

2916592 - How to remove documents from Not invoiced time and expenses of project

Symptom

You may see unwanted time entries and some times you see both positive and negative times related to same document so you wanted to remove all of them from Not Invoiced time and expenses.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Project management work center
  2. Go to Not invoiced time and expenses view
  3. Choose All Active customer projects or Choose All customer projects with un assigned  expenses
  4. Select  the respective Project
  5. Click on Edit Time and Expenses button
  6. There are various source document types that you see in this not invoiced time and expenses:
  • Time confirmation
  • Project expenses
  • Supplier invoice
  • Goods receipt
  • Goods issue

Cause

These documents are created with reference to Projects and so they need to be invoiced thus they appear here to ensure you assign them to respective sales order and  once you create Project invoice request they will be removed from Not invoice time and expenses time and expenses.

 However if you have created documents by mistake  then you must cancel them so that they will be removed from Not invoice time and expenses time and expenses.

Resolution

  1. Go to Project management work center
  2. Go to Not invoiced time and expenses view
  3. Choose All Active customer projects or All customer projects with un assigned expenses
  4. Select  the respective Project
  5. Click on Edit Time and Expenses button
  6. Select the respective entry and scroll down
  7. where you can find the field Source document, where the document Id is mentioned
  8. Open the respective document in Bydesign in their respective work centers and click on cancel
  9.  For Goods issue follow  KBA
  10.   2636166 - How to Reverse/Cancel/Return Allocation and Consumption related Goods and Activity Confirmation Document Created Against Project Stock Order  
  11.  2916559 - How to Cancel /return Goods and Activity Confirmation Document Created Against Project  

Keywords

delete documents from Not invoice time and expenses time and expenses, Not assigned time and expenses time and expenses , KBA , SRD-PRO-PMN , Project Management , How To

Product

SAP Business ByDesign all versions