SAP Knowledge Base Article - Public

2909277 - New Admin UI - Primary Entity List

Symptom

  • As of the b2005 (First Half 2020) release, a new Learning Administration User Interface is available, many changes have occurred to entities in the product. A primary list of these entities are provided.
  • Please see the See Also section for articles that are on specific to each entity and are a condensed to only include the notes/changes.
  • Please use the built in browser search tool (Ctrl+F) to navigate on specific fields.

Environment

SAP SuccessFactors Learning

Resolution

Item Header Fields

FieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology 
TitleNo No 
Item IDNo No 
Thumbnail FileNo NoImage
Item ClassificationNo No 
Item TypeNo No 
Revision/DateNoThe revision/date value will be a combined value with revision number and revision date. NA 
Item StatusNo No 
Cover Page StatusYesCover Page was accessed from two locations, a hyperlink and an action. It will only be available from Item Header Action drop-down.No 
Available for LaunchYesOnline contents are set up as available for launch, otherwise it will indicate “Not Available for Launch”.No 
Item RatingsNo No 

Item Header Actions

ActionsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew TerminologyAction Display Order
AssignNo No 1
ScheduleNo No 2
Cover PageNo No 3
Send NotificationNo YesSend Email4
AICC ExportNo No 5
ReviseNo No 6
ProductionizeNo YesFinalize Revision6
CopyNo No 7
DeleteNo No 8

Item Details Tab Fields

Field GroupingFieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology
Course OverviewTitleNo No 
Course OverviewAudienceNo No 
Course OverviewLengthNo YesDuration1
Course OverviewDelivery MethodNo No 
Course OverviewSourceNo No 
Course OverviewCredit HoursNo No 
Course OverviewContact HoursNo No 
Course OverviewCPE HoursNo No 
Course OverviewDescriptionNo No 
Course OverviewItem GoalsNo No 
Course OverviewContact's EmailNo No 
Access/RegistrationActiveNo No 
Access/RegistrationMin RegistrationNo YesMinimum Enrollments
Access/RegistrationMax RegistrationNo YesMaximum Enrollments
Access/RegistrationRegistration Threshold DaysNo YesPrevent Multiple Class Registration Interval
Access/RegistrationSelf RegistrationNo YesUser can Self-Register
Access/RegistrationSupervisor RegistrationNo YesManager can Register Others
Access/RegistrationEnable User RequestsNo YesUser can Request a Class
Access/RegistrationAuto Fill RegistrationNo YesAuto Enroll from Waitlist
Access/RegistrationEnable Users to WaitlistNo YesUser can Waitlist
Access/RegistrationShow in CatalogNo  YesAvailable in Library
Access/RegistrationDomainNo  YesSecurity Domain
Online SettingsUser can Access Online Content without being registeredNo  YesUnregistered User can Access Online Content
Online SettingsEnable Content Object AuditNo No 
Approval ProcessApproval RequiredNo  No 
Approval ProcessApproval ProcessNo  No 
Approval ProcessWithdrawal Approval RequiredNo  YesApproval Required to Withdraw
Approval ProcessWithdrawal Approval ProcessNo  No 
Course RatingsEnable User RatingsNo  YesUser can Rate
Course RatingsInclude User Ratings from Previous RevisionNo  No 
AssignmentInitial Required Date BasisNo  No 
AssignmentInitial BasisNo  No 
AssignmentInitial PeriodNo  No 
AssignmentInitial NumberNo  No 
CompletionRetraining BasisNo  No 
CompletionRetraining NumberNo  No 
CompletionRetraining PeriodNo  No 
CompletionAssignment typeNo  No 
CompletionGamification Base PointsNo  No 
CompletionDo Auto CompetencyNo  YesAuto-record Competency Rating on Item Completion
CompletionEnable electronic signatureNo  YesRequire Electronic Signature
CompletionUser can record Learning EventNo  YesUser can Add Learning History
CompletionSupervisors can record Learning EventNo  YesManagers can Add Learning History
CompletionCertificate TemplateNo  No 
Version DetailsCreation DateNo  No 
Version DetailsReviserNo  No 
Version DetailsRevision Date and TimeNo NA 
Custom ColumnsColumnNo  YesCustom Fields
Course PreparationUser MaterialsNo  No 
Course PreparationInstructor MaterialsNo  No 
Course PreparationPrep TimeNo  YesPreparation Time
Course PreparationLessonNo  No 
Administrative Use OnlyApprovedNo  No 
Administrative Use OnlyApproval DateNo  No 
Administrative Use OnlyApproved ByNo  No 
Administrative Use OnlyCommentsNo  No 
Administrative Use OnlySafety RelatedNo  No 
Administrative Use OnlyCatalog SKUNo  YesLibrary SKU

Item Related Tabs

Related TabFunctional/
Display Changes
Functional/
Display Comment
Terminology ChangesLocation of Terminology ChangesCurrent TerminologyNew TerminologyTab Order
SummaryRefer to the above Item information YesEntity TabSummaryItem Details1
NotificationsNo YesEntity TabNotificationsEmail Notifications2
Online Content  Yes
There are terminology changes within the Online Content functions. See column E for the Location of Terminology Changes of the relevant functions where terminology is changing. Only the functions where terminology is changing is listed.
Entity TabOnline ContentNo Change3
Online Content   Add Content ObjectObject NameObject Title 
Online Content   Add AssessmentAssessment NameAssessment Title 
Online Content   Add ExamAdd Exam ObjectAdd Exam Object (Legacy) 
Online Content   Add ExamExam NameExam Title 
Online Content   Add FolderFolder NameFolder Title 
Online Content   Add FolderAdd FolderCreate Folder 
Online Content   LaunchDays From Launch to Expiration
Reset User's Progress after Inactivity
 
Online Content   LaunchRestrict Access to other online item objects when this assessment is in progressLock Other Content When in Progress 
Online Content   Course ProgressionEnable Assessment ReviewAllow Assessment Review  
Online Content   Course ProgressionForce sequential completion of contentComplete Content in Sequence 
Online Content   CompletionRecord learning event when all content is completeAdd to History on Completion of All Content 
Online Content   CompletionAllow users to review the content from completed worksUsers can Review Completed Content from History 
Online Content   CompletionMark this object complete when launchedComplete Content on Launch 
Online Content   CompletionRecord learning event when content passedAdd to History on Pass 
Online Content   CompletionRecord learning event when content failAdd to History on Failure  
Online Content   CompletionAttempts user can fail before the actionNumber of Failed Attempts Allowed for an Item 
Online Content   CompletionFailure ActionUpon Failure 
Online Content   Failure Action Drop-Down OptionsA blank optionTake Item Again 
Online Content   Failure Action Drop-Down OptionsLock Item After FailureLock Item  
Online Content   Failure Action Drop-Down OptionsRemove Item from Learning Plan (free-floating only)Remove from Learning Plan (For Items not in a Curriculum or Program) 
SegmentsNo Yes, and within the tabEntity TabSegmentsAgenda Template4
Segments   ActionAdd New SegmentAdd Time Slot 
Segments   ActionEquipmentManage Equipment 
Scheduled OfferingsNo YesEntity TabScheduled OfferingsClasses5
Request ReasonsNo NoEntity TabRequest ReasonsNo Change6
RequestsNo YesEntity TabRequestsClass Requests7
TasksYesTasks is only visible if the Item classification is Other. Otherwise it will not be shown.NoEntity TabTasksNo Change8
CatalogsYesUntil Date field shall not allow a past date.
Expires shall not allow current or past date. See Catalog (Library) section for more detailed information on changes of fields and settings.
Yes, and within the tabEntity TabCatalogsLibraries9
Catalogs   TableExpiresRemove from Library On 
Catalogs   TableFlagHighlight As 
Catalogs   TableUntilHighlight Until 
Catalogs   TableReasonReason to Highlight 
Subject AreasNo YesEntity TabSubject AreasCategories10
CurriculaNo NoEntity TabCurriculaNo Change11
Assignment ProfilesNo NoEntity TabAssignment ProfilesNo Change12
InstructorsNo NoEntity TabInstructorsNo Change13
Jam GroupsNo NoEntity TabJam GroupsNo Change14
Grading OptionsNo NoEntity TabGrading OptionsNo Change15
EvaluationsNo YesEntity TabEvaluationsSurveys16
PrerequisitesNo Yes, within the tabEntity TabPrerequisitesNo Change17
Prerequisites   Create a Prerequisite GroupCreate New GroupCreate Group 
SubstitutesNo Yes, within the tabEntity TabSubstitutes  No Change19
Substitutes   Adding a SubstituteForce creditProvide Credit for Base Item If Not Assigned  
CompetenciesNo NoEntity TabCompetenciesNo Change20
ObjectivesNo NoEntity TabObjectivesNo Change21
MaterialsNo NoEntity TabMaterialsNo Change22
DocumentsNo YesEntity TabDocumentsDocument Links123
PricingNo NoEntity TabPricingNo Change24
ChargebackNo YesEntity TabChargebackPurchasing25
Cost CalculationNo NoEntity TabCost CalculationNo Change26
Government ReportingNo NoEntity TabGovernment ReportingNo Change27
Custom CreditsNo NoEntity TabCustom CreditsNo Change28
Content Network
 Sessions
No YesEntity TabContent Network SessionsOCN Course Sessions29

Class (Scheduled Offering) Header Fields

FieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology 
Item TitleNo No 
Scheduled Offering IDNo YesClass ID
Item 3 part keyNo No 
Start DateNo No 
Start TimeNo No 
End DateNo No 
End TimeNo No 
Time ZoneYesThis is a new label displaying the time zone of displayed times.  The displayed time zone is based on the Admin's preferred time zone and whether to display all classes's in admin's preferred time zone and Use Time Zone of this scheduled offering setting.No 
InstructorNo No 
LocationNo No 
FacilityNo No 
EnrolledNo No 
WaitlistedNo No 
OpenNo YesOpen Seats
Status IndicatorYesActive, Inactive, Cancelled, Closed. If class is Cancelled or Closed that status is dislayed, else the Class Status (Active/Inactive) is displayed.No 

Class (Scheduled Offering) Header Actions

ActionsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew TerminologyAction Order
Send NotificationNo YesSend Email1
Resend Registration NotificationsYesMoved from the segment header to the class actionsYesResend Registration Email2
Notify InstructorsNo No 3
View RosterNo No 4
Initiate EvaluationsNo YesInitiate Survey5
Record LearningNo YesAdd to Learning History6
Edit LearningNo YesEdit Learning History7
Close the Scheduled OfferingNo YesClose8
Cancel the Scheduled OfferingNo YesCancel9
CopyNo No 10
DeleteNo No 11

Class (Scheduled Offering) Details Tab Fields

Field GroupingFieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology
Informational  MessageNewIf admin's preference "Always display Scheduled Offerings in this Time Zone" is enabled OR "View Times in the Class Time Zone" is No, displays "All times are shown in your preferred time zone.". If admin's preference "Always display Scheduled Offerings in this Time Zone" is NOT enabled AND "View Times in the Class Time Zone" is YES, display "All times are shown in this class's time zone. "N/A 
Scheduled Offering Time ZoneNo YesClass Time Zone
Use Time Zone of this scheduled offeringNo YesView Times in the Class Time Zone
Class OverviewDescriptionNo No 
Class OverviewContactNo YesContact Name
Class OverviewEmailNo YesContact Email Address
Class OverviewPhoneNo YesContact Phone
Class OverviewFaxNo YesContact Fax
Class OverviewInstructorNo NoPrimary Instructor
Class OverviewLocationNo NoPrimary Location
Class OverviewFacilityNo No 
Class OverviewRegistration Cut-off DateNo NoRegistration Close Date 1
Class OverviewRegistration Cut-off TimeNo NoRegistration Close Time
Class OverviewRegistration Cut-off Time ZoneNo NoRegistration Close Time Zone
Class OverviewWithdraw Cut-off DateNo NoLast Date to Withdraw1
Class OverviewWithdraw Cut-off TimeNo NoWithdraw End Time
Class OverviewWithdraw Cut-off Time ZoneNo NoWithdraw End Time Zone
Class OverviewEnable Cancellation ReasonNo YesRequire Withdrawal Reason1
Access SettingsDomainNo YesSecurity Domain
Access SettingsActiveNo  No 
Email Confirmation for Admin Initiated Actions (Default Settings)Email confirmation to the UserYesMoved from the registrations tab settings buttonNo 
Email Confirmation for Admin Initiated Actions (Default Settings)Email confirmation to the SupervisorYesMoved from the registrations tab settings buttonYesEmail confirmation to the Manager
Email Confirmation for Admin Initiated Actions (Default Settings)Email confirmation to the InstructorYesMoved from the registrations tab settings buttonNo 
Email Confirmation for Admin Initiated Actions (Default Settings)Email confirmation to the ContactsYesMoved from the registrations tab settings buttonNo 
Email Confirmation for Admin Initiated Actions (Default Settings)Email Slot Confirmation to the OrganizationYesMoved from the registrations tab settings buttonYesEmail Confirmation to the Reservation Owner
Email Confirmation for User Initiated ActionsEmail confirmation to the UserNo  No 
Email Confirmation for User Initiated ActionsEmail confirmation to the SupervisorNo YesEmail confirmation to the Manager
Email Confirmation for User Initiated ActionsEmail confirmation to the InstructorNo No 
Email Confirmation for User Initiated ActionsEmail confirmation to the ContactsNo  No 
VLS SettingsAutomatically record learning as part of VLS Attendance ProcessingNo  No 
VLS SettingsFor Credit Completion StatusNo  No 
VLS SettingsNon-Credit Completion StatusNo  No 
VLS SettingsMinimum Attendance Percentage for CreditNo  YesMinimum Percentage Attendance for Credit
Custom ColumnsColumnNo  YesCustom Fields
Registration SettingsMinimum RegistrationNo  YesMinimum Enrollments
Registration SettingsMaximum RegistrationNo  YesMaximum Enrollments
Registration SettingsSelf RegistrationNo  YesUser can Self-Register
Registration SettingsSupervisor RegistrationNo  YesManager can Register Others
Registration SettingsEnable Users to WaitlistNo  YesUser can Waitlist
Registration SettingsAuto Fill RegistrationNo  YesAuto Enroll from Waitlist
Registration SettingsRemove Item from Learning PlanNo Moved from the registrations tab settings buttonYesUnassign Item When Admin Withdraws 
Approval ProcessApproval RequiredNo  No 
Approval ProcessApproval ProcessNo  No 
Approval ProcessWithdrawal Approval RequiredNo  YesApproval Required to Withdraw
Approval ProcessWithdrawal Approval ProcessNo  No 
CompletionCertificate TemplateNo  No 
Administrative Use OnlyDefault PriceNo No 
Administrative Use OnlyCancelledNo No 
Administrative Use OnlyCancelled DateNo No 
Administrative Use OnlyClosedNo No 
Administrative Use OnlyClosed DateNo No 
Administrative Use OnlyGroup InstanceNo YesClass Groups
Administrative Use OnlyCommentsNo No 

Class (Scheduled Offering) Related Tabs

Related TabFunctional/
Display Changes
Functional/
Display Comment
Terminology ChangesLocation of Terminology ChangesCurrent TerminologyNew TerminologyTab Order
SummaryRefer to the above Class tables  Entity TabSummaryClass Details1
NotificationsNone YesEntity TabNotificationsEmail Notifications2
Registration Yes, and within the tabEntity TabRegistrationRegistrations3
Registration   Field nameSegment AttendanceAttendance 
Registration   Field nameStatusRegistration Status 
Registrations - Slots Yes, and within the tabEntity TabSlotsReserved Seats4
Registrations - Slots   Field nameSlot IDReservation ID 
Registrations - Slots   Field nameGroup IDUser Group ID 
Registrations - Slots   Field nameOrder TicketVoucher1 
Registrations - Slots   Field nameSlots ReservedReserved Seats 
Registrations - Slots   Field nameSlots UsedReserved Seats Filled 
Registrations - Slots   Field namePrice Per SlotPrice Per Reserved Seat 
Segments Yes, and within the tabEntity TabSegmentsAgenda15
Segments   Conflict WarningSegment & ResourceTime Slot & Resource 
Segments   Conflict WarningConflictConflicting Item 
Segments   Conflict WarningScheduledConflicting Time slot 
Segments   Add / Edit Segment buttonApply to All SegmentsApply to All Time Slots 
Segments   Add / Edit Segment resource listingType & TitleResource Type & Resource 
Segments   ActionAdd SegmentAdd Time Slot 
Segments   ActionEdit SegmentEdit Time Slot 
Segments   ActionRecord AttendanceMark Attendance 
Segments   Column HeaderDescriptionTime Slots1 
Registration FormNo YesEntity TabRegistration FormSpecial Requests16
CatalogsNo YesEntity TabCatalogsLibraries7
ContactsNo NoEntity TabNo Change 8
MaterialsNo NoEntity TabNo Change 9
DocumentsNo YesEntity TabDocumentsDocument Links110
Registrations - Advanced Button Yes, and within the tabEntity TabAdvanced
Registration Financial Details
11
Registrations - Advanced Button   Column HeaderAccount Code/Purchase OrderPayment Method 
Cost CalculationNo NoEntity TabNo Change 12
Cost SummaryNoNoEntity TabNo Change13
PricingNo NoEntity TabNo Change 14
ChargebackNo YesEntity TabChargebackPurchasing15
Government ReportingNo NoEntity TabNo Change 16

Resource Block (Schedule Block) Header Fields

FieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology 
Schedule Block TypeNo YesResource Block Type
Scheduled Offering IDNo No 
Start DateNo No 
Start TimeNo No 
End DateNo No 
End TimeNo No 
Time ZoneYesThis is a new label displaying the time zone of displayed times.  The displayed time zone is based on the Admin's preferred time zone and whether to display all classes's in admin's preferred time zone and Use Time Zone of this scheduled offering setting.No 
InstructorNo No 
LocationNo No 
FacilityNo No 
EnrolledNo No 
WaitlistedNo No 
OpenNo YesOpen Seats
Status IndicatorNo No 
Scheduled Block IndicatorNo No 

Resource Block (Schedule Block) Header Actions

ActionsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew TerminologyAction Order
Send NotificationNo YesSend Email1
Resend Registration NotificationsNoMoved from the segment header to the class actionsYesResend Registration Email2
Notify InstructorsNo No 3
View RosterNo No 4
Close the Scheduled OfferingNo YesClose5
Cancel the Scheduled OfferingNo YesCancel6
CopyNo No 7
DeleteNo No 8

Resource Block (Schedule Block) Details Tab Fields

Field GroupingFieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology
Refer to Class (Scheduled Offering) Table     

Resource Block (Schedule Block) Related Tabs

Related TabFunctional/
Display Changes
Functional/
Display Comment
Terminology ChangesLocation of Terminology ChangesCurrent TerminologyNew TerminologyTab Display
Refer to Class (SO) Related Tabs table       

Library (Catalog) Header Fields

Field GroupingFieldsFunctional/Display ChangesFunctional/Display CommentsTerminology ChangeNew Terminology
SummaryDescriptionNo No 
SummaryContact EmailNo No 
SummaryPricing RuleNo YesDiscount Rate
SummaryUser Generated ContentNo YesInclude User Published Content
Access SettingsDomainNo YesSecurity Domain
Access SettingsActiveNo No 

Library (Catalog) Header Actions

ActionsFunctional/Display ChangesFunctional/Display CommentsTerminology ChangeNew Terminology
DeleteNo No 

Library (Catalog) Details Tab Fields

Field GroupingFieldsFunctional/Display ChangesFunctional/Display CommentsTerminology ChangeNew Terminology
SummaryDescriptionNo No 
SummaryContact EmailNo No 
SummaryPricing RuleNo YesDiscount Rate
SummaryUser Generated ContentNo YesInclude User Published Content
Access SettingsDomainNo YesSecurity Domain
Access SettingsActiveNo No 

Library (Catalog) Related Tabs

Related TabFunctional/Display ChangesFunctional/Display CommentsTerminology ChangesLocation of Terminology ChangesCurrent TerminologyNew TerminologyTab Order
SummaryRefer to the  Library (Catalog) table YesEntity TabSummaryLibrary Details1
ItemsYes1. Viewing other currencies for an Item price is available from an action which opens a dialogue.  Current UI is a hover over action on the price listed.
2. If Until Date field is selected, then a Flag option is required.
3. Edit Catalog Search Relevance Booster workflow is now required for the admin to edit the Search Tier and Search Weight, this aligns with the Item entity and the catalog option fields which requires this workflow.
4. Price Change hyperlink was shown to admin even if the workflow was not granted, which displayed a blank page on selection.  In new UI, if the worklfow is not granted then option is not shown.
5. View Catalog workflow was required in order to display the Item's Title column and Sched. Offering's Title, Date, Start Date columns if any were associated, this has been fixed to not require this workflow to display partial columns. (Defect fixed)
 Yes, within the Item Related Tab. See column E for the Location of Terminology Changes. Only the functions where terminology is changing is listed.Entity TabNo Change 2
Items   TableExpiresRemove from Library On 
Items   TableFlagHighlight As 
Items   TableUntilHighlight Until 
Items   TableReasonReason to Highlight 
CurriculaYes1. Until Date field if selected requires a Flag option
2. Until Date shall not allow a past date, this will align with Item and Programs' Until Date field when associated with a Library (Catalog)
3. Removing Curricula and Related Items is available from a Remove action which displays a dialogue and not by selecting the Remove and Remove Items checkboxes in current UI
Yes, within the Curricula Related Tab. See column E for the Location of Terminology Changes. Only the functions where terminology is changing is listed.Entity TabNo Change 3
Curricula   TableSee Item Table Fields. These are the same fields for Curricula  
ProgramsYesUntil Date field if selected requires a Flag optionYes, within the Programs Related Tab. See column E for the Location of Terminology Changes. Only the functions where terminology is changing is listed.Entity TabNo Change4
Programs   TableSee Item Table Fields. These are the same fields for Program.  
CollectionsNo NoEntity TabNo Change 5
QuickGuidesNo NoEntity TabNo Change 6
Assignment ProfilesNo NoEntity TabNo Change 7

User Header Fields

FieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology 
First NameYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
MIYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationYesMiddle Name
Last NameYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
IDYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
PictureYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Job CodeYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Email AddressYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Job LocationYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
SupervisorYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationYesManager
ActiveNo No 

User Header Actions

ActionsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew TerminologyAction Display Order
Assign Learning NeedsNoNAYesManage Assignments1
Registration AssistantNoNAYesManage Registration2
Launch ProxyNoNANo 3
Send NotificationNoNAYesSend Email4
Reset user PinNoNAYesReset E-Signature PIN5
Manage Alternate SupervisorsYesThe Type Ahead Search embedded on the dialogue is no longer supported. YesAssign Alternate Managers6
CopyNoNANo 7
DeleteNoNANo 8

User Header Tab Fields

Field GroupingFieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology
Personal InformationFirst NameYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Personal InformationMIYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationYesMiddle Name
Personal InformationLast NameYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Personal InformationAddressYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Personal InformationCityYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Personal InformationState/ProvinceYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Personal InformationPostal CodeYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Personal InformationCountryYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Personal InformationRegionNo  No 
Personal InformationExternal IDYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Personal InformationEmail AddressYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Employment InformationJob TitleYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Employment InformationEmployee StatusYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Employment InformationLocationYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Employment InformationOrganizationNo  No 
Employment InformationIs Full TimeYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Employment InformationHiredYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationYesHired Date
Employment InformationTerminatedYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationYesTermination Date
Employment InformationJob CodeYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Employment InformationEmployment TypeYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more informationNo 
Employment InformationRegular/TempYesCan be read only or editable depending on shopping account scenario. Please see 2911304 for more information  
Employment InformationPrimary SupervisorNo  YesPrimary Manager
Access SettingsDomainNo  NoSecurity Domain
Access SettingsActiveNo  No 
SecurityRoleNo  No 
SecurityLogin SiteNo  No 
SecurityRelated AdminNo  No 
SecurityRelated InstructorNo  No 
Custom ColumnsColumnNo  YesCustom Fields
Federal Use Only (Might be deprecated)Federal ConnectorsNo  No 
Federal Use Only (Might be deprecated)Federal ConnectorsNo  No 
Federal Use Only (Might be deprecated)Federal ConnectorsNo  No 
Administrative Use OnlyRegistration CodeNo  YesSite Registration Code
Administrative Use OnlyLicense User TypeNo  No 
Administrative Use OnlyGamification User IDNo  No 
Administrative Use OnlyCommentsNo  No 

User Fields no longer available in New Learning Admin UI

FieldsReason
Plateau Talent Gateway AccessDeprecated
GenderManaged from Platform (Employee Profile) or Employee Central
CoachManaged from Platform (Employee Profile), Employee Central, or Mentoring
Prior Months of ServiceManaged from Platform (Employee Profile) or Employee Central
ResumeManaged from Platform (Employee Profile) or Employee Central
Prior Years of ServiceManaged from Platform (Employee Profile) or Employee Central
Native Deeplink UserDeprecated
LockedDeprecated
New PasswordDeprecated
Verify PasswordDeprecated
PositionManaged from Employee Central

User Related Tabs

Related TabFunctional/Display ChangesFunctional/Display CommentsTerminology ChangesLocation of Terminology ChangesCurrent TerminologyNew TerminologyTab Order
SummaryYesyesEntity TabSummaryUser Details1
Assigned ItemsYes1. Row level actions are in the Overflow icon
2. Timezone information has been added as the top as a Message Strip
NoEntity TabAssigned ItemsNo Change2
CurriculaYes1. Completion details  are available from the Overflow icon
2. Navigation is a row level action in the table called as "Review Curriculum"
3. Attach Job Related Curricula and Add Curricula are now avaliable in the Dropdown Add Table button as related actions
Yes, within the tableEntity TabCurriculaNo Change3
Curricula   Table ActionView DetailsPreview Details 
Curricula   Table HeaderAdd UserAssigned By 
ProgramsYes1. Row level actions are in the Overflow iconNoEntity TabProgramsNo Change4
RegistrationNo YesEntity TabRegistrationRegistrations5
Online StatusNo YesEntity TabOnline statusContent Status6
Items CompletedYes1. Row level actions are in the Overflow iconYesEntity TabItems CompletedCompleted Items7
SurveysNo NoEntity TabSurveysNo Change8
ApprovalsNo NoEntity TabApprovalsNo Change9
External RequestsYes1.Capability to filter on Status has been removed
2. Row level actions are in the Overflow icon
YesEntity TabExternal RequestsExternal Learning Requests10
RequestsNo YesEntity TabRequestsClass Requests11
Assignment ProfilesYesSee Common Changes Across Entity Related Tab Tables section in the GuideNoEntity TabAssignment Profiles No Change12
Catalog PreviewNo YesEntity TabCatalog PreviewLibrary Access13
Approval RoleNo YesEntity TabApproval RoleApproval Roles14
GroupsNo YesEntity TabGroupsUser Groups15
CommerceNo YesEntity TabCommerceFinance16
Account CodeNo NoEntity TabAccount CodeNo Change17
PreferencesNo NoEntity TabPreferencesNo Change18
Government ReportingNo NoEntity TabGovernment ReportingNo Change19
Alternate Job CodesNo NoEntity TabAlternate Job CodesNo Change20
Phone NumbersNo NoEntity TabPhone NumbersNo Change21

Assignment Profile Header Fields

FieldsFunctional/Display Changes (Yes/No)Functional/Display CommentsTerminology Change (Yes/No)Current TerminologyNew Terminology
Title/DescriptionNo No  
IDNo No  
Assignment Rules SummaryNo No  
StatusNo Yes,  There are terminology changes on some of the assignment profile stasuses. See column E for the terminology that is changing. Only the statuses that are changing is listed.Propagation RequiredExecute Changes Required
Status   Propagation Scheduled onExecute Changes Scheduled On
Status   Synchronization Scheduled on Update Users and Assignments Scheduled On
Status   Propagation In ProgressExecute Changes in Progress
Status   Synchronization In ProgressUpdate of Users and Assignments in Progress
Status   Last Synchronized onLast Update of Users and Assignments On
Status   Last Propagated onLast Changes Executed On
Created ByNo No  

Assignment Profile Header Actions

ActionsFunctional/Display Changes (Yes/No)Functional/Display CommentsTerminology Change (Yes/No)New TerminologyAction Display Order
PropagateNo YesExecute Changes1
SynchronizeNo Yes
Update Users and Assignments
2
CopyNo No 3
DeleteNo No 4
DeactivateNo No 5
Deactivate and UnassignYesAvailable from the Actions drop-down menuNo 6
Un-assignNo NoUnassign5, if it has been Deactivated, but not Unassigned
ReactivateNo No 6, if it has been Deactivated
Exisiting users in Assignment ProfileYesDisplays a CSV report instead of UIYesDownload Existing Users7
Manage RulesYesIt has changed to a Related Tab. Refer to AP-Related tabs sectionNo NA

Assignment Profile Tab Fields

Field GroupingFieldsFunctional/Display Changes (Yes/No)Functional/Display CommentsTerminology Change (Yes/No)New Terminology
SummaryDescriptionNo No 
SummaryContact EmailNo YesContact's Email
SummaryCreated forNo No 
SummaryNotesNo No 
Access SettingsDomainNo YesSecurity Domain
StatusNo No 

Assignment Profile Related Tabs

Related TabFunctional/Display Changes (Yes/No)Functional/Display CommentsTerminology Changes (Yes/No)Location of Terminology ChangesCurrent TerminologyNew TerminologyTab Order
SummaryYesRefere to the AP tableYesEntity TabNoneAssignment Details1
 RulesYesThis is a new tab and no longer an action
Preview Users is in a report versus the UI.
Save gives you a warning
NoEntity TabRulesNo Change2
CatalogNo YesEntity TabCatalogLibrary3
ItemsNo NoEntity TabItemsNo Change4
 CurriculaNo NoEntity TabCurriculaNo Change5
ProgramsNo Yes, within the tableEntity TabProgramsNo Change6
    Column HeaderTime ZoneAssignment Cutoff Time Zone 
 RecommendationsYesAll the 3 tabs (Recommended Items, Recommended Collections, Recommended Programs)  are combined in to one tabNoEntity TabRecommendationsNo Change7
  RoleNo NoEntity TabRoleNo Change8
 User Created AccountNo NoEntity Tab User Created AccountNo Change9
 External  RequestsNo NoEntity Tab External  Requests External Learning Requests10
 GroupsYes YesEntity Tab GroupsUser Groups11
 CouponsNo NoEntity Tab CouponsNo Change12

Curricula Header Fields

FieldsFunctional/Display Changes (Yes/No)Functional/Display CommentsTerminology Change (Yes/No)New Terminology 
IDNo No 
TitleNo No 
Curriculum TypeNo No 
StatusNo No 
ThumbnailNo YesImage
CoverPageNo No 

Curricula Header Actions

ActionsFunctional/Display Changes (Yes/No)Functional/Display CommentsTerminology Change (Yes/No)New TerminologyAction Display Order
AssignNo No 1
CoverpageNo No 2
Send NotificationNo YesSend Email3
CopyNo No 4
DeleteNo No 5
DeactivateNo No 6
ReactivateNo No 6

Curricula Details Tab Fields

Field GroupingFieldsFunctional/Display Changes (Yes/No)Functional/Display CommentsTerminology Change (Yes/No)New Terminology
SummaryTitleNo No 
SummaryDescriptionNo No 
SummaryCurriculum typeNo No 
SummaryPriorityNo No 
SummaryThumbnailYesImage is shown from the header.  On the details tab a message informs the admin if the image is the system's default image or a custom image.YesImage
SummaryThumbnail URLNo YesImage URL
Access SettingsDomainNo YesSecurity Domain
Access SettingsActiveNo No 
Access SettingsDisplay in CatalogNo YesAvailable in Library
CompletionForce IncompleteNo YesSubsequent Failures Reset Curricula Status
CompletionEnable electronic signatureNo YesRequire Electronic Signature
Custom ColumnsCustom columnNo YesCustom Fields
Administrative Use OnlyCreation DateNo No 
Administrative Use OnlySKUNo No 

Curricula Related Tabs

Related TabFunctional/Display Changes (Yes/No)Functional/Display CommentsTerminology Changes (Yes/No)Location of Terminology ChangesCurrent TerminologyNew TerminologyTab Order
Summary     1
ContentsNo NoEntity tabContentsNo Change2
Subject areasNo YesEntity tabSubject areasCategories3
Assignment ProfilesNo NoEntity tabAssignment ProfilesNo Change4
CatalogsNo Yes, and within the tabEntity tabCatalogsLibraries5
Catalogs   TableExpiresRemove from Library On 
Catalogs   TableFlagHighlight As 
Catalogs   TableUntilHighlight Until 
Catalogs   TableReasonReason to Highlight 
DocumentsNo YesEntity tabDocumentsDocument Links16
Job CodesNo Yes, within the tabEntity tabJob CodesNo Change7
Job Codes   Table HeaderDescriptionTitle 

Coupon Header Fields

FieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology 
TitleNo No 
Coupon IDNo YesCoupon Code
StatusNo No 

Coupon Header Actions

ActionsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew TerminologyAction Display Order
CopyNo No 1
DeleteYesAdmin is navigated to coupon search instead of home upon successful deletion.No 2

Coupon Details Tab Fields

Field GroupingFieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology
GeneralTitleNo No 
GeneralCoupon TypeNo No 
GeneralPercentageNo YesDiscount Percentage
GeneralDescriptionNo No 
GeneralMax UsesNo YesMaximum Total Redemptions
GeneralPer User LimitNo YesMaximum Redemptions per User
GeneralValid FromNo YesStart Date
GeneralValid ToNo YesEnd Date
GeneralOwner EmailYesLMS_ADMIN emailValidationEnabled is ignored and contact email entered is always validated for proper email formatNo 
Access SettingsDomainNo YesSecurity Domain
Access SettingsActiveNo  No 
RedemptionsUsesNo  YesRedemptions
RedemptionsUnique UsersNo  No 
RedemptionsRemaining UsesNo  YesRemaining Redemptions
RedemptionsUnique ItemsNo  No 

Coupon Related Tab

Related TabFunctional/
Display Changes
Functional/
Display Comment
Terminology ChangesLocation of Terminology ChangesCurrent TerminologyNew TerminologyTab  Order
Summary YesEntity TabSummaryCoupon Details1
ItemsNo YesEntity TabItemsQualifying Items2
Assignment ProfilesYesDefault sort object is “Purpose” column,  ascending. Previous: “Assignment Profile ID”. NoEntity TabNo Change 3
Coupon ValuesNo Yes, as well as within the tabEntity TabCoupon ValuesDiscount Amount4
Coupon Values   Table column headerNameCurrency Name 
Coupon Values   Table column headerDiscountDiscount Amount 

Free-of-Charge Subscription (Subscription) Header Fields

FieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology 
TitleNo No 
Subscription IDNo YesFree-of-Charge Subscription ID
Subscription Period  YesSubscription Type
Period Number  YesDuration 
StatusNo No 

Free-of-Charge Subscription (Subscription) Header Actions

ActionsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew TerminologyAction Display Order
DeleteYesAdmin is navigated to free of charge subscription search instead of home upon successful deletion.No 1

Free-of-Charge Subscription (Subscription) Details Tab Fields

Field GroupingFieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology
GeneralTitleNo No 
GeneralSubscription PeriodNo YesSubscription Type
GeneralPeriod NumberNo YesDuration 
GeneralDescriptionNo No 
GeneralNotesNo No 
GeneralOwner EmailYesLMS_ADMIN emailValidationEnabled is ignored and contact email entered is always validated for proper email formatNo 
Access SettingsDomainNo YesSecurity Domain
Access SettingsActiveNo  No 

Free-of-Charge Subscription (Subscription) Related Tabs

Related TabFunctional/
Display Changes
Functional/
Display Comment
Terminology ChangesLocation of Terminology ChangesCurrent TerminologyNew TerminologyTab Order
Summary YesEntity TabSummaryFree-of-Charge Subscription Details1
CatalogsNo YesEntity TabCatalogsLibraries2
OrganizationsNo Yes, within the tabEntity TabNo Change 3
Organizations   Table column headerExpiration DateEnd Date 

Prepaid Account (Purchase Order) Header Fields

FieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology 
NameNo YesTitle
Purchase Order IDNo YesPrepaid Account ID1
StatusNo No 

Prepaid Account (Purchase Order) Header Actions

ActionsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew TerminologyAction Display Order
CopyNo No 1
DeleteYesAdmin is navigated to prepaid account search instead of home upon successful deletion.No 2

Prepaid Account (Purchase Order) Details Tab Fields

Field GroupingFieldsFunctional/Display ChangesFunctional/Display CommentTerminology ChangeNew Terminology
Account DetailsNameNo YesTitle
Account DetailsDescriptionNo No 
Account DetailsPurchase DateNo YesActivation Date
Account DetailsBalanceNo No 
Account DetailsCurrencyNo No 
Account DetailsLow Balance Notification ThresholdNo YesLow Balance Warning Threshold
Account DetailsBalance Notification EmailsYesLMS_ADMIN emailValidationEnabled is ignored and email entered is always validated for proper email formatYesWarning Email Recipients 
Account DetailsNotesNo No 
Access SettingsDomainNo YesSecurity Domain
Access SettingsActiveNo  No 

Prepaid Account (Purchase Order) Related Tabs

Related TabFunctional/
Display Changes
Functional/
Display Comment
Terminology ChangesLocation of Terminology ChangesCurrent TerminologyNew TerminologyTab Order
SummaryRefer to the Prepaid Account table YesEntity TabSummaryPrepaid Account Details1
OrganizationsNo NoEntity TabNo Change 2
UsersNo NoEntity TabNo Change 3

New terminology with a subscripted number 1, is a new term that will be reflected on the Learner UI as well.

See Also

2906958 - New Admin UI - Item Entity Changes

2905933 - New Admin UI - Class (Scheduled Offering) Entity Changes

2906092 - New Admin UI - Resource Block (Scheduled Block) Entity Changes

2911876 - New Admin UI - Library (Catalog) Entity Changes

2906619 - New Admin UI - User Entity Changes

2908615 - New Admin UI - Assignment Profile Entity Changes

2905998 - New Admin UI - Curricula Entity Changes

2911907 - New Admin UI - Coupon Entity Changes

2911888 - New Admin UI - Free-of-Charge Subscription (Subscriptions) Entity Changes

2911915 - New Admin UI - Prepaid Account (Purchase Order) Entity Changes

2908693 - New Admin UI - Primary Menu Navigation Changes

2909180 - New Admin UI - Primary Repository

Keywords

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Product

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