SAP Knowledge Base Article - Public

2899209 - How to assign Manager Review Step in ONB to Responsible Groups


Some of the user will have the requirement to assign Manager Review Step in ONB to Responsible Groups in Onboarding and Offboarding Process


Successfactors Onboarding 

Reproducing the Issue

Initiate the ONB form RCM.External ATS, check if the Activity assigned to Responsible Group


First step is to create the Responsible Groups-> A responsible group can be defined as a distribution list consisting of people responsible for accomplishing an assigned task

1) Go to Admin Center, in the tools search field, enter Onboarding 2.0 General Settings. Access the tool by clicking on the search result.2.
2) Under Responsible Groups, click  New Group.
If you have existing responsibile groups, you can also edit or delete them.3.
3) Enter a group ID and Group Name.4.
4) To create translated versions of the group name, click  (Translations).5.
5) Add participants to the responsible group by:
Role: Select a role from the dropdown to add all the users belonging to the selected role.
User: Search and add individual users to the group.
Dynamic Group: Select a dynamic group from the dropdown. To create a dynamic group, click Create New Group.
6)Click Submit.

Next step is to Create a Business Rule in order to assign the Responsible Group to Onboarding/Offboarding Process

You need to create an business rule with the scenario Assign Responsibility Group for New Hire Data Review and create the condition to it.

1) Go to Admin Center.
2)In the Tools Search field, enter Configure Business Rules. Access the tool by clicking on the search result.
The Business Rules Admin page is opened where all the business rules created in the system are visible.3.
3) To create a new business rule, click  (Create New Rule) .4.
4) Select the Assign Responsibility Group for New Hire Data Review scenario available under Onboarding 2.0 category.5.
5) As per business rule requirements, enter a value for Rule Name, Rule ID, and select a Start Date. Also, select the Process Type based on whether you are using this rule for Onboarding or Offboarding.
The Rule ID automatically picks up the value entered in the Rule Name. However, it can be changed.6.
6) Define the business rule by setting up conditions as required.7.
7) Click Save


ONB , Responsible Groups, Hiring Manager Review check. Onboarding , KBA , LOD-SF-OBX-DG , Generation of Documents using PFS , How To


SAP SuccessFactors Onboarding 1905