SAP Knowledge Base Article - Public

2853970 - Supplier Invoice is going to "In Approval" status instead of "Posted" when Uploaded via Web Service

Symptom

You are using supplier invoice web service to upload and post the invoice directly, however invoices are going for approval instead of getting posted.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Open SOAP UI
  2. Run supplier invoice web service with post action
  3. Now, go to Supplier Invoicing work center
  4. Select view: Invoices and Credit Memos
  5. Search for the invoices created via web service
  6. The invoices created via web service are all in "In Approval" status instead of "Posted" status

Cause

Based on the approval conditions maintained in the system, it will trigger approval for invoices.

Resolution

If approval of Supplier invoice is not needed in web service scenario, there is a finish data entry processing action on Supplier Invoice which is PSM released.
You can use this in PDI to post the invoice and if this action is used, the invoice will not go for approval even if approval conditions are maintained.

Keywords

supplier invoice web service, supplier invoice approval , KBA , supplier invoice approval , supplier invoice web service , AP-SIP-SIV , Supplier Invoice , Problem

Product

SAP Business ByDesign all versions