SAP Knowledge Base Article - Public

2838752 - Agency Portal 2.0 - Recruiting Management

Symptom

Since the b1908 release (Q3 2019), all customers should see the Agency 2.0 UI and this article will provide more information about the changes and frequently asked questions.

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

Environment

SAP SuccessFactors Recruiting Management

Resolution

The Agency 2.0 was introduced in the b1902 release (Q1 2019) and since the b1908 release (Q3 2019), the old Agency 1.0 is discontinued and replaced by the new Agency 2.0.

Please also refer to the Recruiting Agencies section in the Recruiting Implementation Guide: Link

The following are frequently questions regarding the Agency 2.0 upgrade:

What is the new Agency 2.0?
Agency 2.0 is now generally available as Agency in SAP SuccessFactors HCM Suite. Agency has an enhanced User Interface (UI) and improved user experience over Agency 1.0.

How do I enable Agency 2.0?
Switch to enable Agency will now be available on Admin Center > Manage Recruiting settings under Agency portal section > Recruitment Agency Access

Will Agency 2.0 have new URLs?
Yes. Old Agency 1.0 URL's will be redirected by default to the new 2.0 URLs.

Is it possible to keep using Agency 1.0?
The Agency 1.0 application will be sunset and will no longer be available after the b1908 system release.

Will be Agency 2.0 widely available for all Agency users after b1908?
Yes. All credentials to login to the Agency portal will work as usual.

Are there new Agency related settings in Admin Center?
The switch "Posting to specific agencies" will be moved to Admin Center -> Manage Recruiting Settings > Agency portal. The switch can be enabled if "Recruitment Agency Access" is enabled. End users will not be able to disable the switch, once it is enabled for the first time.

Will Agency 2.0 support additional pieces of information (like candidate skill requirements or job requisition specifics) to be provided to the agencies, compared to Agency 1.0?
No. Agency 2.0 was not designed with this goal, being rather directed towards UI and user experience enhancements.

Before and now:

The new interface design was rebuilt thinking on the user usability, but with the goal of keeping the same existing functionalities experience. The following images give a comparison of the old Agency 1.0 against the new Agency 2.0.

  • Login Page

In the Agency 2.0 login page, users must enter the Company ID and the Agency ID in two separate fields. For more information, refer to the article: 2836512

Before:

Agency 1.0 Login Page.png

Now:

2019-09-10_23-09-40.png

  • Job Listings and Languages

Before:

Job Listinig 1.0.png

Now:

Job Listinig 2.0.png

  • Email Alerts

Before:

Email Alerts 1.0.png

Now:

Email Alerts 2.0.png

  • Submitting New/Existing Candidate

New Job Listing Page requires the users to select the Job Requisition before submitting the candidate.

Before:

Add candidate 1.0.png

Now:

Add candidate 2.0.png

  • Add New Candidate

Before:

Create Candidate 1.0 I.pngCreate Candidate 1.0 II.pngCreate Candidate 1.0 III.png

Now:

Create Candidate 2.0.png

  • Add Existing Candidate

Before:

Existing Candidate 1.0.png

Now:

Existing Candidate 2.0.png

  • Job Posting Recruiter Comments

Before:

Comments 1.0.png

Now:

Comments 2.0.png

New Features:

  • Sorting Job Requisition

Now users have the ability to sort the Jobs based the following criteria:

    • Job Title
    • Requisition ID
    • Posting Start Date
    • Posting End Date

Sorting.png

  • Forwarded Candidate Details

Users can now see the Jobs that a Candidate has been forwarded, as well the Job Title, Req ID and Status.

Candidate Details.png

  • Sorting Candidates

Now users have the ability to sort the Candidates based the following criteria:

    • Candidate Name
    • Created On

Sorting Candidates.png

NOTES:

  • All new Agency portal pages content is shown based on browser locale. If browser locale is not part of the supported application locales, then the Default Language that is configured in Provisioning is shown.

See Also

2793988 - 1905: Agency 2.0 Portal issues- Recruiting Management

2835195 - Agency 2.0 - the Rights Expiry Dates of agency candidates are blank on the Agency Portal - Recruiting Management

Keywords

New Agency; Agency 2.0; Agency 20; Agency Portal; Agency Portal 2.0; Recruiting Agency; RCM Agency; New Recruiting Agency Portal; Agency 1908; External Recruiting Portal; , KBA , LOD-SF-RCM-POR , Career and Agency Portals , LOD-SF-RCM-ADM , Admin Center, RBP, Permissions and Settings , How To

Product

SAP SuccessFactors Recruiting all versions