SAP Knowledge Base Article - Public

2817678 - Supplier Invoice Journal Entry Posting to a Balance Sheet Account

Symptom

Expectation is that a journal entry for supplier invoice posts to a Costs or expenses account, however, it's posting to an Other liabilities account, which is a Balance Sheet account.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the General Ledger work center.
  2. Go to the Journal Entries view > Journal Entries subview.
  3. Find the respective Journal Entry for Supplier Invoice ABC (ABC means the Supplier Invoice ID).
  4. Under Details section, notice that the debit posting is being made to a Balance Sheet account (for example, a G/L Account of type Other liabilities), when the expectation is that the debit posting hits a Costs or expenses account, as per account determination setup. 

Cause

In Supplier Invoice ABC the Order Migrated Code field has been set to Not Migrated. This should only be set for purchase orders which are not present in the system and are not yet migrated from third party systems. In this case the value has been set for existing purchase orders in the system as well.

Resolution

The Supplier Invoice ABC should be canceled and a new one created for the referred purchase order.

SAP development team is working to enhance the tooltip for Order Migrated Code field.

Keywords

supplier invoice; order migrated code; not migrated; journal entry; balance sheet; other liabilities; OLIAB; costs or expenses; , KBA , supplier invoice , not migrated , order migrated code , balance sheet , other liabilities , journal entry , oliab , costs or expenses , AP-SIP-SIV , Supplier Invoice , How To

Product

SAP Business ByDesign all versions