- What are the FAQs for E-Verify?
- Where is more information available regarding E-Verify?
SAP SuccessFactors Onboarding
Frequently Asked Questions about E-Verify
|After I enroll in E-Verify, when should I begin to verify my employees?||
If your company is enrolled as a(n):
Last Reviewed/Updated: 04/09/2014
|After my Social Security Administration (SSA) visit, do I need to take any information back to my employer?||
No, your employer may not ask you to obtain a printout from SSA records or other written verification of your Social Security number from SSA.
Last Reviewed/Updated: 04/07/2014
|Am I required to enter all of the Other Last Names Used listed by the employee on their Form I-9?||
When creating an E-Verify case you must enter all other last names used that the employee provided on their Form I-9. If the employee leaves the Other Last Names Used field blank, select the check box attesting that no other last names were provided on the employee’s Form I-9. If the employee leaves the Other Last Names Used field blank, select the check box attesting that no other last names were provided on the employee’s Form I-9.
Last Reviewed/Updated: 04/30/2018
|Am I required to participate in E-Verify in order to hire F-1 students who seek a STEM OPT extension?||
Yes, you must enroll in E-Verify, sign an E-Verify memorandum of understanding (MOU), and participate in E-Verify in order to employ F-1 students seeking an extension of their optional practical training (OPT) under the STEM-designated degree program. F-1 students who participate in an approved period of post-completion OPT after earning a bachelor’s, master’s, or doctoral degree from the list of designated STEM degrees may apply for this extension of their OPT.
Universities seeking to hire F-1 students who are applying for the STEM OPT extension should enroll in E-Verify either as the university as a whole or as separate departments. If the university as a whole enrolls in E-Verify, the F-1 STEM OPT students may work in any qualifying STEM departments in the university. If the university departments are separately enrolled in E-Verify then only those university departments that have a signed E-Verify MOU qualify as E-Verify employers and F-1 STEM OPT students may only work for those departments.
Employment agencies and consulting firms that wish to employ F-1 OPT students who seek the extension must be enrolled in E-Verify. Third parties contracting with the agency or firm for which the student is providing services need not be enrolled.
Last Reviewed/Updated: 05/17/2016
|Am I required to post the most recent versions of the Notice of E-Verify Participation and the Immigrant and Employee Rights Section (IER) Right to Work posters?||
Yes. You must replace previous versions of their posters with the most recent versions as soon as possible. The latest versions of the E-Verify Participation and the IER Right to Work posters are available on the resources page and in E-Verify under View Essential Resources and View Resources pages.
Last Reviewed/Updated: 05/25/2018
|An employer did not create cases in E-Verify for several years. The employer is again using its E-Verify account and creating cases. Should the employer create cases for employees that were hired while the employer was not using E-Verify?||
Unless an employer is a federal contractor with a federal contract containing the FAR E-Verify clause, it cannot use E-Verify for existing employees. Employers should not go back and create a case for any employee hired during the time its account was inactive and there was deliberate non-use of E-Verify. An employer who learns that he or she has failed to create a case in E-Verify by the third business day after the employee’s first day of employment should immediately create a case for the employee. In this case, however, the employer’s account was inactive due to deliberate non-use while hiring several hundred employees over several years. This employer should not go back and create cases for these employees, since they are no longer new employees.
|Are employees hired on or before November 6, 1986, exempt from the FAR E-Verify requirement?||
Yes. Employees hired on or before November 6, 1986, and still in continuous employment with the employer are exempt from the FAR E-Verify requirement.
Last Reviewed/Updated: 03/27/2018
|Are employers allowed to share E-Verify case information with state agency representatives as proof of E-Verify enrollment and use in order to comply with a state law?||
Many states require employers to disclose E-Verify case information to state auditors as proof of compliance with state laws requiring use of E-Verify as a condition of state business licensing. Employers and their E-Verify Employer Agents who enroll in E-Verify to comply with state law are authorized by the Department of Homeland Security (DHS) to provide certain E-Verify information to authorized state officials, DHS, IER and their contractors. This permission allows employers to comply with state laws as well as the E-Verify Memorandum of Understanding, which only allows dissemination of certain E-Verify information when it is authorized in advance by SSA or DHS for legitimate purposes.
The E-Verify Quick Audit Report was designed to satisfy requirements that employers report their E-Verify activity to authorized Federal, state, and local government agencies.
The Quick Audit Report case data provides:
You may find further information about the Quick Audit Report in the E-Verify User Manual for Employers.
Last Reviewed/Updated: 01/19/2017
Are there any tips you can give employers of FSM, RMI and Palauan citizens when creating cases for these employees in E-Verify?
If a citizen of the FSM, the RMI or Palau receives an E-Verify TNC, it is usually because of a name and date of birth mismatch. When completing Form I-9, instruct employees to use their full legal name and to enter their date of birth in the month/day/year format. Be especially careful when you enter the employee’s name and date of birth in E-Verify. Also, note their citizenship status. They should mark “alien authorized to work,” not “noncitizen national of the United States.”
Last Reviewed/Updated: 04/08/2014
|As an E-Verify program administrator, how do I reset a password for a user on our account?||
To reset a user’s password, follow the steps outlined in Reset User’s Password – Process Overview.
Last Reviewed/Updated: 03/27/2018
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