SAP Knowledge Base Article - Public

2795499 - Import by overwriting existing data (Recommended for optimized performance) - SuccessFactors Employee Profile

Symptom

This article describes how the new background information import option works.


"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

Environment

SAP SuccessFactors Employee Profile

Reproducing the Issue

Two ways of selecting the option to Import by overwriting existing data but skipping unchanged data:

  1. Via SuccessFactors Instance

    Login to the SF Instance;
    Go to Admin Center;
    Search for Import Extended User Information > Background Information;
    Select "Import by overwriting existing data but skipping unchanged data (Recommended)".

  2. Via Provisioning

    Go on Manage Scheduled Jobs;
    Create New Job;
    Select "Live Profile Import";
    Select "Background Information";
    Select "Import by overwriting existing data (Recommended for optimized performance)":


    Import by overwrittin.png

    Note: In the past it was "Import by overwriting existing data but skipping unchanged data"
    But it was renamed to "Import by overwriting existing data (Recommended for optimized performance)"

Resolution

  • The new option behaves the same as the old overwrite function. The only difference is that if there are no change to a record in your import file versus the existing file, it will not be touched. Which means you still have to upload a full file every time you are going to import.
  • Say you have imported Record A, B, C. Then you imported again with changes on B and C only, the system will change the last modified date of B and C but not A. But in your import file, all A, B, C records should still be included. That's the only main difference.
  • This is to improve the task efficiency of the job.
  • Just please note that if you never used this option before, the first time you do, all existing files will have their "last modified date" updated. Only from the second time you use this option on, this information will only be updated just for the edited records, leaving the others untouched.

See Also

2218874 - Upload of attachments to Employee Profile - SuccessFactors Employee Profile

Keywords

Background Data; Background Information; Extended User Information; Import by overwriting existing data but skipping unchanged data; Job Definition; Upload with the current data remaining; , KBA , LOD-SF-EP-BGD , Background Jobs , LOD-SF-EP , Employee Profile , LOD-SF-EP-JOB , Scheduled jobs , How To

Product

SAP SuccessFactors HXM Suite all versions