SAP Knowledge Base Article - Public

2741363 - Expense Report Error 'Mileage reimbursement rate not found for ABC'

Symptom

  • You are submitting the Expense Report XYZ. (XYZ represents the ID of the Expense Report)
  • You get the following error messages:
    'Mileage reimbursement rate not found for ABC'. (ABC represents the Mileage Rate Country Version ID)
    'Calculation of settlement results could not be completed'.
    'Expense report cannot be submitted because of errors in settlement'.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Travel and Expenses work centre.
  2. Go to the Expense Reports view.
  3. Show All Expense Reports.
  4. Find the Expense Report XYZ with status Not Submitted.
  5. Open the Expense Report XYZ.
  6. Click Edit button.
  7. Click Submit or Simulate button.
  8. You receive the error messages:
    'Mileage reimbursement rate not found for ABC'.
    'Calculation of settlement results could not be completed'.
    'Expense report cannot be submitted because of errors in settlement'.

Cause

The Trip Type value is not maintained for the Statutory Rates in the Business Configuration Activity 'Mileage Rates'.

Resolution

In order to maintain the Trip Type value, please follow the steps below:

  1. Go to the Business Configuration work center.
  2. Go to the Implementation Projects view.
  3. Click Open Activity List button.
  4. Find the Activity called 'Mileage Rates - DEF'. (DEF represents the specific country)
  5. Under Reimbursement Rates field click the Edit mileage reimbursement rates hyperlink.
  6. Open the Statutory Rates tab.
  7. Note that the column Trip Type is blank.
  8. Replace the existing line with a new one.
  9. Make sure to enter the relevant value under Trip Type column.
  10. Save.

Once above changes have been performed the error messages should disappear when submitting the Expense Report XYZ.

See Also

Please also see the KBA 2596513 - Unable to Submit Expense Report Due to Calculation of Settlement Error

Keywords

Expense Report, Reporting, Mileage, Error, Submit, Calculation, Settlement, Reimbursement, Rate, Statutory, Trip Type , KBA , SRD-FIN-ERM , Travel and Expense Management , Problem

Product

SAP Business ByDesign all versions