SAP Knowledge Base Article - Public

2722979 - Using the option Withdraw from Approval in Purchase Orders

Symptom

You see the Approval Status Cancelled in the App Manage Purchase order. You want more details about this status.

Environment

S/4 HANA CLOUD

Reproducing the Issue

You have the option to stop the Approval Process for a Purchase Order.

You can use the button Withdraw from Approval to cancel the approval process for a purchase order that has status In Approval. That means, it has been sent for approval but has not yet been approved. Once you have withdrawn the approval, the purchase order is in status “Rejected” and the approval status is in status "cancelled".

You can send the purchase order again for approval after you have made changes in the fields that are relevant for retriggering of the approval workflow. These fields are, for example: Company Code, Purchasing Organization, Purchasing Group, Currency, Incoterms (Header Level), Plant, Material Group, Total Net Order Value, Outline Agreement.

For more information, see Manage Workflows for Purchase Orders.

withdrawl1.png

Cause

The standard behaviour.

Resolution

You will see the Purchase Order receives the status Cancelled. If a new relevant  change is done in Purchase Order, the workflow will be triggered again the approver will receive in the My Inbox.

withdrawl2.png

In the Approval Details you will see the Processor Workflow System

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If you need to see more details about the changes, you can go to Purchase order Display Advanced APP and check the 'Changes Log details', here you can find the CBuser who made the changes on the status.

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Keywords

Workflow cancelled, Approval, Change, Workflow , KBA , MM-FIO-PUR-PO , Fiori UI for Purchase Orders , MM-PUR-PO , Purchase Orders , Problem

Product

SAP S/4HANA Cloud all versions