SAP Knowledge Base Article - Public

2713090 - When doing export to spreadsheets only certain number of records are being exported in Smart Business


When using KPI Smart Business Drill-Down, the export to Spreadsheet feature is exporting only limited number of rows and not the entire result set in the Drill-Down.



Reproducing the Issue

  1. Login to Fiori Launchpad
  2. Execute the KPI custom application
  3. Select the Drill-Down
  4. Click on the Export to Spreadsheet icon
  5. Only specific number of records are being exported


This is expected behavior because there is a data limit is set in the Drill-Down of the Evaluation. Please refer to the resolution to learn how to change this behavior.


To change the behavior of the data limit size, do the following:

  1. Login to Fiori Launchpad
  2. Click on Configure Drill-Down Fiori Tile application
  3. Search for the Evaluation
  4. Select the Evaluation after being found and click on Configure
  5. From the Drill-down list, select the particular Drill-Down that has the issue and click Edit as shown below:

  6. Scroll down until you see the Set Data Limit property, click on it to change the limit as shown below:

  7. Change the value of the Limit Data Records to whatever value is required or set it to -1 which means no limit or uncheck it and do not select it
  8. Click on OK
  9. Click on Save Confgiuration
  10. Re-test


Export to Spreadsheets SSB Smart Business Export to Excel Data limit , KBA , CA-GTF-SB-S4H , Smart Business for S4HANA , Problem


SAP S/4HANA Cloud 1808