SAP Knowledge Base Article - Public

2668678 - How to use Time Collector to add month level validations to weekly time sheet

Symptom

If the weekly time recorder has an attendance Time Type (like 'Work from home') and they want to restrict the amount of 'Work from home' taken in a month to 3 days or 24 hrs (if it is an 8hr work schedule), they can do so using Time Collectors

Environment

  • SAP SuccessFactors Employee Central - Time Sheet
  • SAP SuccessFactors Time Tracking

Cause

Customer requirement

Resolution

Below is just a sample for customer reference only.

Let us consider a business scenario, where an employee cannot take more than 24hrs of time type 'Work from home' in a month.

Time Type:

Time Type WFH.png

1. Create a Time Type Group associated with this time type:

Time Type Group WFH.png

2. Create a time type group for WFH per month. This must be a time collector

WFH Time Collector.png

3. Create a time type group to filter cases of WFH more than 24hrs per month

More than 24hr Time Group.png

4. Create a time valuation to collect the 'Work from home' per month. The time collector time type group should be entered as the Time Type Group Above and the time type group for the time type 'WFH' should be the input time type group.

Time Valuation to collecot WFH.png

5. Another time valuation to generate the error if an employee tries to record more than 24 hours per month. The second time type group mentioned above (filter more than 24hrs) should be entered as the Time Type Group Above in this time valuation and the time collecor time type group should be the input time type group.

Raise error time type group.png

6. Add the Time Valuations to the Time Recording Profile

Add time valuation to time recording profile.png

7. If for the associated employee, more than 24 hrs 'Work from Home' is applied then error will be displayed in the time sheet UI.

See Also

As of 2H 2024 release, calendar month period is Generally Available for all customers. Details please refer to Monthly Time Sheets (Customer Configured).

You can also refer to another option of Flexible Periods in Time Valuation.

For these two features, Time Tracking license is required.

SAP Help: Time Collectors

Keywords

Time Collector, Time Sheet, Validation, Monthly, Time Type Group, Time Off, Employee Central, monthly, month, calendar, flexible, valuation, evaluation, time, container , KBA , LOD-SF-EC-TMS , Time Sheet , LOD-SF-TTR , Time Tracking , How To

Product

SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM Suite all versions ; SAP SuccessFactors Time Tracking all versions