SAP Knowledge Base Article - Public

2630333 - Error:Posting date should not be less than DD.MM.YY, Not later than todays date

Symptom

when you post or approve a supplier invoice where buying company is in Italy, you may get this error.

Environment

SAP Business ByDesign

Cause

Currently we have a legal requirement in Italy to have a sequence in the way invoices are posted based on posting date of invoice and thus we have developed system accordingly.

Explanation of system behavior with an example is given below:

Say last invoice posted in customer system is A with posting date as 18.3.2018 and today's date is 21.3.2018.
Now customer created two invoices later one Called B with 19.3.2018 and another Called C with 20.3.2018.

Case 1:


Both invoices B and C went for approval and approver first approves C and it gets approved successfully cause system checks based on last posted invoice posting date and in this case it is 18.3.2018, Now when he tries to approve B he gets error: Posting date should not be less than 20.03.2018, Not later than today’s date.

Once customer does the above mentioned settings then the Invoice B ‘s posting date will change automatically to current date that is 21.3.2018 when approver tries to approve the Invoice.

Case 2:

Both invoices B and C are just saved (no approval is there in this case)
If customer first posted the invoice C it gets successfully posted cause system checks based on last posted invoice posting date and in this case it is 18.3.2018, Now when he tries to post B he gets error: Posting date should not be less than 20.03.2018, Not later than today’s date.

So if customer does the above mentioned Business configuration setting then the Invoice B ‘s posting date will change automatically to current date that is 21.3.2018 when he tries to post the Invoice/when he tried to approve it.

Note: A,B,C are Supplier invoice IDs

Resolution

If you do not want system throwing error prompting to Change the posting date in supplier invoice of country Italy and you still want the legal requirement fulfilled as well then you can follow below steps. where makes posting date  ot be changed to current date automatically.

  1. Go to Business Configuration work center
  2. Choose Implementation Projects
  3. Click on Edit Project Scope
  4. Click Next until you reach Questions tab
  5. Expand Scoping Element Purchasing
  6. Expand Supplier Invoicing
  7. Select Supplier Invoice and Credit Memo
  8. Find question Do you want to enable automatic proposal of posting date based on system date? 

For the existing effected documents

 If they went for approval then withdraw the Invoices from approval  and

as per the error  change posting date to a  date that is equal to or  greater thanDD.MM.YY, and less than than or equal to todays date

Keywords

Posting date should not be less than, Not later than today's date, Automatic posting date for Italy. , KBA , AP-SIP-SIV , Supplier Invoice , Problem

Product

SAP Business ByDesign all versions