SAP Knowledge Base Article - Public

2621385 - Purchase Request not Created for Sales Order Service Item with External Fulfillment

Symptom

  • You maintain a Service (not project-based) in a Sales Order item and set the Fulfillment to External.
  • You expect that, after you release the Sales Order to Service Execution, a Purchase Request for the respective Supplier is triggered.
  • However, no such request gets generated.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Sales Orders work center.
  2. Select the Sales Orders view.
  3. Select Sales Order ABC (ABC represents the ID of the Sales Order).
  4. Click the Edit button.
  5. Click the View All button.
  6. Navigate to the Items tab.
  7. Select item ABC-XX with item type Service (ABC-XX represents the Sales Order Service item set to External Fulfillment). 
  8. Change the Fulfillment to External and enter a Supplier. 
  9. Press Submit and Release Order.
  10. Enter the Sales Order again and press Submit. This time select Release to Service Execution.

After the Release no Purchase Request is generated.

Cause

For Sales Order scenarios containing Service items with External Fulfillment a Purchase Request is not automatically triggered after the Sales Order or specific Sales Order item got released to Service Execution.

Resolution

This is the expected system behavior.

For External Service execution based on a Sales Order you need to create a Purchase Order to the Supplier manually and account the respective Purchase Order item to the respective Sales Order item, here ABC-XX.

You need to create a goods receipt for the Purchase Order as well as a Service Confirmation from the Sales Order.*

*Ensure that the costs maintained for the Sales Order/Service Confirmation item equal the expense amount ordered in the Purchase Order.

See Also

Third-Party Field Service and Repair

Keywords

Sales Order; External; Fulfillment; Purchase Request; , KBA , AP-SLO-SO , Sales Order , Problem

Product

SAP Business ByDesign 1802 ; SAP Business ByDesign 1805 ; SAP Business ByDesign 1808 ; SAP Business ByDesign 1902 ; SAP Business ByDesign 1905 ; SAP Business ByDesign 1908 ; SAP Business ByDesign 1911 ; SAP Business ByDesign 2002 ; SAP Business ByDesign 2005 ; SAP Business ByDesign 2008 ; SAP Business ByDesign 2011 ; SAP Business ByDesign 2102 ; SAP Business ByDesign 2105 ; SAP Business ByDesign 2108