SAP Knowledge Base Article - Public

2617614 - How to Configure companyExitDate Field under Manage Business Configuration

Symptom

  • As of B1802 all customers (including Non-Employee Central users) have access to Manage Business Configuration, this tool allows customer to create and modify Standard Fields, Userinfo Fields and Background Files. Thus for this KBA it will focus on how to configure companyExitDate Field using the tool

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

Environment

SAP SuccessFactors Platform

Resolution

Most customers already have the standard user field companyExitDate configured in the system. If you don't, you need to add it before you can use the DRTM data purge function.

Adding companyExitDate to your data model with the Business Configuration UI allows you to proceed with setting up the data purge function but it does not enable you to see this field in the employee profile or in the employee export file. Later, you can choose to add it to the profile or export file as you would any other user information field.

companyExitDate: Read Syncing the Termination Date Between Employee Central and Standard User Fields topic for additional information.

View Fields Hard-Coded for Syncing and Syncing the Termination Date Between Employee Central and Standard User Fields

If you don't have access to the Business Configuration UI,

NOTE: As a customer, you don't have access to Provisioning. To complete tasks in Provisioning, contact your implementation partner. If you're no longer working with an implementation partner, contact SAP Cloud Support.

Customer Action:

  • As a customer, you don't have access to Provisioning. To complete tasks in Provisioning, contact your implementation partner. If you're no longer working with an implementation partner, contact SAP Cloud Support.
  • Customer must provide a written approval for above task (ask Product Support to add the following element to your data model)

Code:

EP or Employee Profile

<standard-element id="companyExitDate">

<label>Company Exit Date</label>

</standard-element>

EC Hris sync Mapping

<hris-element-ref refid="employmentInfo">
<hris-mapping >
<hris-field-ref refid="end-date"/>
<standard-element-ref refid="companyExitDate"/>
</hris-mapping>
</hris-element-ref>

Follow configuration Via UI

Step 1: Go to Admin Center > Manage Business Configuration.See Here

bcui.png

Step 2: Go to Employee Profile Section > "Standard"

standard.png

Step 3: Select "companyExitDate" > Configure the Field by adding a label and setting the "Enabled Field" to "Yes" > Save

exitdate.png

Step 4: Go to Employee Profile Section > "View Template" > sysUserDirectorySetting  (Note: If you do not see "userDirectorySetting" listed under View Templates, please refer to article 2618236)

template.JPG

Step 5: Click Details for "sysAllUserDirectorySetting" with "User Directory Setting(Entire Ordered List)" Label > Click "Details"

Listxx.JPG

Step 6: Add "CompanyExitDate" > Save

companyID.png

Step 7: Save "sysUserDirectorySetting" Page

last2.jpg

Step 8: Grant RBP (Role Base Permission)

  • Login to instance
  • Open the Permission Role for user whom you like to grant access to companyExitDate.
  • Click on Permission
  • Click on Employee Data and Grant permission to (Edit or view):Company Exit Date
  • Click on Save Changes

Step 9:  

  • Go to Configure People profile
  • scroll to Your Profile section
  • Click Block: Personal Information
  • Go to your Right to: Edit Block: live Profile User Information
  • Scroll down to the bottom - add field
  • select Company Exit Date
  • Save

see

pp3.png

Step 10:Run Full Hris Sync - Customers cannot configure the Full HRIS Sync job. Please create a Support Incident with SAP Cloud Product Support to arrange to schedule this job to be run on your instance. Please refer to article 2512570 - HRIS Sync: How to create a HRIS Sync job

FAQ - Additional Information

Q) Where can I get information on this from the Guide?

A) Guide: Implementing and Managing Data Protection and Privacy

Chapter: Termination Date Between Employee Central and Standard User Fields or Syncing the Termination Date Between Employee Central and Standard User Fields

See Also

  • 2643327 - Missing 'Company Exit Date' Field in User Profile for DRTM
  • 2614665 - Syncing the Termination Date between Employee Central and the SuccessFactors Platform
  • 2618236 - Manage Business Configuration: sysUserDirectorySetting is missing from Employee Profile > View Template list

Keywords

companyExitDate, Manage Business Configuration, Employee Profile Field, sysAllUserDirectorySetting, userDirectorySetting, purge, DRTM, BCUI , KBA , LOD-SF-PLT , Platform Foundational Capabilities , LOD-SF-EC , Employee Central , Problem

Product

SAP SuccessFactors HXM Suite all versions