SAP Knowledge Base Article - Public

2599581 - Cost Of Sales Tab Missing In The Subledger Sales


The Cost of Sales Tab is missing in the account determination groups subledger for Sales.


SAP Business ByDesign

Reproducing the Issue

  1. Go to the Business Configuration work center.
  2. Go to the Implementation Projects view.
  3. Select the Project and perform the action Open Activity List
  4. Choose the Fine tuning activity Charts of Accounts, Financial Reporting Structures, Account Determination.
  5. Select Edit Account Determination Groups.
  6. Choose the Subledger Sales

The Cost of Sales tab is displayed while the screen loading, but once it completes the loading process, it disappears.


The reason why Cost of Sales tab is missing in the Sales subledger is due to the New Posting Logic for Sales, introduced in Business ByDesign 4.0 Release (October 2012).


  1. In previous releases, expenses for transactions involving sales documents received the same cost of goods sold (COGS) account as determined by the product sold in the sales document item. This meant that deliveries and freight out, for example, as well as internal services and travel costs, were always recorded with the same G/L account. Within cost object reporting, the origin of the costs remained available through the G/L Account (Origin) characteristic.
  2. In the income statement, it was only possible to assign a single functional area, and thus only one income statement item could be assigned to all expense records. With the new posting logic introduced in Business ByDesign 4.0 release, the G/L account for the line item is determined independently of the type of cost object.
  3. As a result, the current COGS accounts are no longer needed. Instead, material deliveries for example receive a material consumption account and lodging expenses are recorded using a travel expense account for sales document items as well. For a detailed breakdown of these costs in the income statement, you can use new detailing options for functional area determination.
  4. The new posting logic provides a more detailed assignment of functional areas and reporting of costs in the income statement. If you do not have a Gross Margin section in your income statement, you are now able to detail your operating expenses. If you have a Cost of Goods Sold section in your income statement, you may exclude non-COGS expenses and assign them for example to selling expenses instead.
  5. The objective was to increase flexibility and detailing options in structuring a company's income statement. At the same time this change allows customers issuing an income statement by nature of expense more easily. The major change refers to the G/L account determined for any kind of cost. Up to release 4.0 any cost of sales document was recorded as a cost of goods sold on the respective account. With version 4.0 the G/L account used is the operational expense account previously recorded as G/L account (origin) only. Thus costs now are treated identically irrespective of the cost object to which they are charged.
  6. Due to the usage of operational expense accounts instead of a cost of goods sold account, a direct assignment of the cost of goods sold G/L account to the cost of goods sold functional area isn't possible any more. Instead, for still distinguishing operational expenses charged to sales documents from those charged to other cost carrying objects in the income statement, the determination of functional areas has been enhanced in version 4.0, too.
  7. Here, the 'Restricted to' column has been introduced allowing for assigning costs of sales documents to a functional area distinct from the costs of other cost objects even if having the same G/L account. The 'Restricted to' column gives you the flexibility to derive the different functional area for the same G/L account based on the type of posting.


Cost of sales tab, missing cost of sales , KBA , SRD-FIN-GL , General Ledger , How To


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