SAP Knowledge Base Article - Public

2572636 - Costing not possible; labor resource for team member XYZ not found” occurred while valuating project

Symptom

Costing not possible; labor resource for team member XYZ not found” occurred while valuating project.

(XYZ is the team member/employee ID.)

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Project Management work center.
  2. Go to the Projects view
  3. Search the project.
  4. Choose the Valuate button.
  5. Here you will see the mentioned error message.

Cause

It is not possible to post employee times when there is no Resource maintained. Labor resource assignment is required for Project Time Recording to calculate the project's internal costs based on labor resource cost rates.

To confirm there is no resource maintained:

  1. Go to the Personnel Administration work center.
  2. Access the Employees view.
  3. Locate and select the relevant employee.
  4. Click the Edit button.
  5. In General tab of the employee's Personnel File, get the ID of the employee's Cost Center assignment.
  6. Go to the Employment tab.
  7. In the Organizational Assignment sub-tab, get the employee's Job and its validity.
  8. Go to the Cost and Revenue work center.
  9. Access the Master Data view.
  10. Access the Resources subview.
  11. Search for the employee's Cost Center from step 5.
  12. Select and click Edit
  13. Check whether the employee's Job (from step 7) is maintained or not, and what is the resource's validity.

Resolution

If no resource is maintained for the relevant job and cost center combination, you can create it as follows:

  1. Go to the Cost and Revenue work center.
  2. Access the Master Data view.
  3. Access the Resources subview.
  4. Search for the relevant job.
  5. Select and click the Edit button.
  6. Go to the Valuation tab.
  7. Under Cost Center Assignment, click Add Row.
  8. Enter the relevant cost center.
  9. Set the validity so that it encompasses the period in which the time recordings will be entered (i.e. Valid From date set before the time recording dates).
  10. Click the Save button.

It might be the case that there's already a resource maintained for the job and cost center combination, but the issue is simply in the validity period. In this case, edit the resource and correct the Valid From or Valid To dates accordingly.

In case you do not want to use the resource cost rate, you can create labor resources without a cost rate which would assure that the service cost rate will be determined.

Keywords

resource cost rate, project , KBA , AP-PRO , Project Processing , Problem

Product

SAP Business ByDesign all versions