SAP Knowledge Base Article - Public

2571960 - Unable to Change Account Determination Group For An Existing Employee

Symptom

You want to change the Account Determination Group for an employee.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Payables workcenter.
  2. Go to the Supplier Accounts view.
  3. Select Show all Employees in the dropdown view.
  4. Select employee ABC (ABC means the Employee ID).
  5. You will find that the current account determination group is XXX (XXX means the Account Determination Group ID).

Cause

You cannot manually enter or change the account determination group for an employee from the UI (User Interface), as this is the standard behavior.

Resolution

The account determination group for employee is not maintained manually. The system will automatically determine the account determination group and this is always XXX. You can see this account determination group in fine tuning activity Charts of Accounts, Financial Reporting Structures, Account Determination > option Edit Account Determination Groups > Accounts Payable > Groups for Suppliers.

When the first expense report is generated for the employee and posted to accounting, then the account determination group will be triggered from the backend and the related ledger accounts is activated. But the account determination group for all employees will be XXX.

So if an employee account already has an account determination group assigned, it is not possible to change it from the UI.

If you'd like to have the employee account determination group changed, please report an incident to SAP providing the Employee ID, the current account determination group (XXX) and the new account determination group.

The employee's account determination group can be changed from the system backend by SAP Support.

Keywords

account determination group, employee , KBA , account determination group , employee , SRD-FIN-GL , General Ledger , How To

Product

SAP Business ByDesign all versions