SAP Knowledge Base Article - Public

2558531 - Job Profile Content Management: Role Data - SuccessFactors Employee Profile

Symptom

  • Manage Job Profile Role Data via User Interface
  • Manage Job Profile Role Data via Import File

Image/Data in this KBA is from SAP internal systems,sample data or demo systems.Any resemblance to real data is purely coincidental.

Environment

  • SAP SuccessFactors Employee Profile

Cause

  • How to Manage Job Profile Role Data via Import or via User Interface

Resolution

  • Manage Job Profile Family Data via User Interface

1. Go to Admin Center -> Manage Job Profile Content

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2.  Select "Setup Families and Roles" -> Click "Role" Tab -> Click "Create Role"

RoleContent.png

3. Create a Role Record

a. Provide a "Role" Name -> Select the Family that will be associated with the Role

Role Data-1.png

* Notes:

        • User can add translation of the Role by clicking the Globe Icon beside the Role Name Text Box.
        • Family can no longer be modified/changed after saving the Role.

4. Click "Create" Role

Result:

saverole.png

  • Manage Job Profile Role Data via Import File

1.  Download “Role” Template

a. Go to Admin Center> Manage Job Profile Content Import and Export > Select “Role” File Template

 roleimport.png

Note: A confirmation box will appear to ask if the user want to download the template along with the data. User may select “No” if they only want the template file and “Yes” if otherwise.

 2: Open the generated CSV File to provide all Role Data that needs to be added in the system

Sample Record:

 6666.png

Expected Values:

[OPERATOR]: Null

Name.defaultValue: Default Role Name

Name.<!language!>: Translation Value of the Role to other Languages

Family.EternalCode: GUID of the Family where the Role is associated

Note: User may identify the Family GUID by doing the following:

  • Checking the Family GUID in Manage Job Profile Content
    • Go to Admin Center > Manage Job Profile Content> Setup Families and Role > Search for the Family > Look for it GUID Column

Sample:

 7777.png

  • Checking the Family GUID by using the Family Export File
    • Go to Admin Center > Manage Job Profile Content Import/Export > Export “Family” Data.
    • Go to Admin Center > Monitor Job > Download “FamilyEntity_MDFExport….” File

Sample:

3. Import the Role CSV File

  • Go to Admin Center > Manage Job Profile Content Import/Export > Select Type: “Role” > Add Role CSV File > Select a File Encoding Type.

 ri.png

 

  • Click “Import”

Note: User may “Validate” the records first to identify if the import will be successful or if there are some issues with the file/records.

4.  Validate the Import

  •  Go to Admin Center > Manage Job Profile Content > Setup Families and Roles > Select “Role” Tab

 8888.png

Note: Kindly make sure that Role Names are all unique (even in Translated Role Name) in order to avoid issues during the import.

See Also


Job Profile Builder Guide

Keywords

SuccessFactors; Role Import; Job Profile Import; Manage Job Profile Content Import/Export; , KBA , LOD-SF-EP-JPB , Job Profile Builder , LOD-SF-EP , Employee Profile , Problem

Product

SAP SuccessFactors HXM Suite all versions