SAP Knowledge Base Article - Public

2507316 - Cannot Simulate Journal Entry for the Creation of Fixed Asset due to an Exception

Symptom

While simulating a Journal Entry for the creation of Fixed Asset you get the exception: Error during Simulation of Journal Entry; Account determination is missing for item type Historical Costs: Current Year. Specify account determination in Chart of Accounts XXX and Account Determination profile YYY. Column Path Fixed Assets->Historical Cost-> Historical Cost, Item Type Historical Costs: Current Year (where XXX stands for the Chart of Accounts ID and YYY for the relevant Account Determination profile).

Reproducing the Issue

  1. Go to the Supplier Invoicing Work center.
  2. Select the Invoices and Credit Memos view.
  3. Search and select the invoice ABC (ABC is the invoice ID).
  4. Click Edit, View All.
  5. The invoice has an open task: Clarify Exception(s) for Supplier Invoice ABC.
  6. In the General tab, the buying company is maintained as LMN (LMN is the ID of the Company).
  7. Navigate to the Items Tab.
  8. For line item navigate to the Cost Distribution sub tab in the Items Tab.
  9. The Individual Material is DEF - HIJ (DEF is the ID of the Individual material and HIJ is the description of the Material).
  10. Navigate to the Exceptions tab you can see the following exception being raised: Error during Simulation of Journal Entry; Account determination is missing for item type Historical Costs: Current Year. Specify account determination in chart of accounts XXX and account determination profile YYY. Column Path Fixed Assets-> Historical Cost -> Historical Cost, Item Type Historical Costs: Current Year.
  11. Click on the Actions buton to Simulate Journal Entry.
  12. You get the error message as mentioned above.

In order to find the Account Determination Group for this Individual Material, you need to find out the Fixed Asset Class for the same. You can find it as follows:

  1. Go to the Business configuration Work Center.
  2. Go to the Overview View.
  3. Search and select the Activity Fixed Asset Classes, click View.
  4. Click on the Edit Fixed Asset Classes Link.
  5. Search and select the Fixed Asset Class with Description HIJ.
  6. You can find two Fixed asset classes:
     a. Fixed asset class: AAAA (AAAA is the standard Fixed asset class provided by SAP) with description: HIJ and Account determination Group: ZBBBB ( ZBBBB is the ID of a custom made Account Determination Group).
     b. Fixed asset class: ZAAAA (ZAAAA is the custom made Fixed asset class) with Description: HIJ and Account determination group: CCCC ( CCCC is the standard Account Determination Group provided by SAP).

You have maintained the Fixed Asset Class as ZAAA for the Company LMN. You can check this as follows:

  1. In the Activity Fixed Asset Classes, click on the Asset Class Determination Link.
  2. Filter with the Company LMN and the Product Category Description HIJ.
  3. The Fixed Asset Class is ZAAAA.

You also need to check if you have maintained the Historical Cost for this Account Determination group in the Business Configuration: 

  1. Go to the Business Configuration Work Center.
  2. Go to the Overview View.
  3. Search and open the Activity Charts of Accounts, Financial Reporting Structures, Account Determination.
  4. Click on the Fixed Assets link under Account Determination.
  5. Go to the Historical Cost tab.
  6. Search and select the Account Determination Group for Fixed Asset: CCCC
  7. The Historical Cost ID is PQR (PQR is the ID of the Historical Cost).

You have maintained all the required information and still you are getting the error message as described when simulating a journal entry.

Cause

If you have two or more Fixed Asset Classes with the same description and you would like to use only one of them for a particular company, you have to maintain the same in the Asset Class Determination. You can do this as follows: 

  1. Go to the Business configuration Work Center.
  2. Go to the Overview View.
  3. Search and select the Activity Fixed Asset Classes, click View.
  4. Click on the Asset Class Determination Link.
  5. Filter with the Product Category Description HIJ.
  6. You can find for example three items as follows:
    1. At Seq: K (K is the sequence number with higher priority) with Company ID: blank (no information);Product Category Description: HIJ and Fixed Asset Class: AAAA.
    2. At Seq: L (L is the sequence number with next priority) with Company ID: STU; Product Category Description: HIJ with Fixed Asset Class: DDDD (DDDD is the standard fixed asset class provided by SAP).
    3. And at Seq: M (M is the sequence number with least priority) with Company ID: LMN; Product Category Description: HIJ with Fixed Asset Class: ZAAAA.

Even though you have correctly maintained the Asset Class determination as ZAAAA for the company LMN, there is another line at Seq. K which is not assigned to any company but has the Fixed Asset class determined as AAAA.

While determining the Fixed Asset Class, the system selects the Fixed Asset Class which is maintained at Seq. K (higher up in the Asset Class determination). The system checks if there exists any condition in reference to this company, finds none at Seq. K and determines this as the Fixed Asset Class.

As the error message suggest, the account determination group for this fixed asset class, ZBBBB  is not maintained in the Historical costs.

Resolution

If you are using different Fixed Asset Classes for the same product description for different companies, it is necessary that you maintain these correctly for the Asset Class Determination.

If you do not want Asset Class Determination according to Seq. K, you can remove it. If, however, you expect Seq. K to be be applied, then it is neessary to maintain the relevant information for it i.e. the company details for which this Asset class determination is valid.

Once you have maintained the same, you can simulate the posting of the Journal Entry without errors.

Keywords

KBA , AP-SIP , Supplier Invoice Processing , How To

Product

SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1702 ; SAP Business ByDesign 1711