SAP Knowledge Base Article - Public

2469732 - Is it Possible for SAP to Extract from the Backend, the PDF Format of Reimbursement Details for all Expense Reports


Your requirement is to back up the PDF format of Reimbursement details for all Expense Reports. You want to know if it is possible for SAP to extract the same from the backend?


This function to get the PDF versions of Reimbursement details for all Expense Reports from the backend is not part of the SAP Business ByDesign functionality.

The possibilities for extraction of Expense Report data are as follows:

  1. Go to Travel and Expenses workcenter
  2. Select Expense Reports
  3. Select Show All Expense Reports
  4. Export the list of all Expense Reports to Microsoft Excel via Export
  5. Select each Expense Report step by step in the list (besides Cancelled Expense Reports)
  6. Select Preview
  7. A PDF form is generated in frontend
  8. Save the PDF on your local disk

This PDF form is dynamically generated in frontend and can be downloaded from the frontend, but it is not permanently persisted in backend. Therefore, no mass download functionality is supported.

For the suitable reports, you may follow the below steps:

  1. Go to Travel and Expenses workcenter
  2. Select the Reports view
  3. Select Lists 

Beyond this, there is no dedicated Data Extraction functionality available for Expense and Reimbursement management. 


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