SAP Knowledge Base Article - Public

2457068 - Approvals for Manual Journal Entry Vouchers

Symptom

You are checking for an Approval Processes of a Journal Entry Voucher and is not found.

Environment

Business ByDesign

Reproducing the Issue

  1. Go to the Application and User Management work center.
  2. Under Task Distribution select Approval Processes.

You cannot find an Approval Process for journal entry vouchers.

Cause

This feature request is currently not available in the current release of  ByDesign.

Resolution

As a workaround, you can control the posting of the Journal Entry voucher to an extent.

You may set up in the system the option of Dual Control For Journal Entry Vouchers Posting. This business option provides additional workcenter views that restricts the authorization of the user to creating the journal entry only. Users who have these work center views assigned to them cannot post the journal entry vouchers.

With this option the users who have access to create the journal entry voucher will not able to post them. They can only save the document. This will be applicable for all the journal entry vouchers and you cannot set a threshold limit.

Note that this scoping question affects journal entry vouchers, intercompany journal entry voucher and recurring journal entry voucher.

To set up this configuration, first you need to include Dual Control For Journal Entry Vouchers Posting in the scoping.

Once you have included the dual control, please follow the below mentioned steps to authorize the view Journal Entry Vouchers (Create Only).

1) Go to the Application and User Management work center.
2) Go to the Business User subview.
3) Select/highlight the desired user and press Edit and choose Access Rights.
4) Look for the Work center/View ID: FIN_GENERALLEDGER.

You have the options to assign the journal entrie vourcher view as read only to the user. E.g.: Journal Entry Vouchers (Create Only).

Note: Either the user can have Journal Entry Vouchers (Create Only) or Journal Entry Vouchers BUT not two option all together.

Keywords

KBA , journal approval , manual journal entry voucher , SRD-FIN-GL , General Ledger , How To

Product

SAP Business ByDesign 1808