SAP Knowledge Base Article - Public

2354147 - Purchasing Contracts status set to Closed

Symptom

You have created a purchasing contract and when you check the changes tab you see that the statusReleased to Closed by SAP_SYSTEM  or by a User

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Sourcing and Contracting work center
  2. Go to the Contracts view
  3. Select Closed Contracts
  4. You will see Contracts that are closed

Cause

If you have scoped the question"Do you want automatic notification of expiring purchasing contracts?" and contract is expired then system will raise a BTM task for user saying contract has expired so that User can see the task and decide if they want to extend the contract or close it manually.
 or

If you have scoped the question"Do you want automatic closure of expired purchasing contract?" and contract is expired then a back ground job will run every day  once midnight in general and contract will be closed automatically.(we cannot extend the frequency of the run more than once a day)

Resolution

Above two methods are available currently in standard system to close the contract.

 but if you want contract to be closed as soon as its expired as you may not want to close manually or wait for system to run the job then  kindly contact your partners to help achieve it

See Also

   2581940 - Released Quantity Exceeds Target Quantity in Purchasing Contract

2300994 - Purchasing Contract Status set to Expired

Keywords

expired contracts not closed automatically,  why a contract is closed, who closed the contract,contract closed automatically, , KBA , AP-PCP , Purchasing Contract Processing , How To

Product

SAP Business ByDesign all versions