SAP Knowledge Base Article - Public

2352698 - What Audit Reports are Available in SuccessFactors Learning?

Symptom

This KB article explains which audit reports are available in SuccessFactors Learning

Environment

SAP SuccessFactors Learning

Resolution

To access audit reports:

  1. Access Learning Administration
  2. Navigate to Reports
  3. On the Reports tab, search for "Audit" or one of the report names from below
  4. Click the report and select filter options
  5. Audit reports generally return a significant amount of data, so the recommendation is to run the report as a background job (schedule).

Below are the available standard audit reports in LMS (as of b1911):

Report / Group Name Report Description
Assignment Profile Attribute Data Audit Report (CSV) This report will display attribute data history for the selected Assignment Profile.
Assignment Profile Domain Data Audit Report (CSV) This report will display domain data history for the selected Assignment Profile.
Assignment Profile Related Data Audit Report (CSV) This report will display related entity data history for the selected Assignment Profile.
Curriculum Custom Field Data Audit Report (CSV) The Curriculum Custom Field Data Audit report returns a history of the changes made to the Curriculum Custom fields, who made the changes, and when the changes were made.
Curriculum Summary Data Audit Report (CSV) The Curriculum Summary Data Audit report returns a history of the changes made to the Curriculum information, who made the changes and when the changes were made.
Email Summary Audit Report (CSV) The Email Summary Audit report returns a history of emails that were generated from the system, including when the email was sent, who it was sent to, who sent it, and the subject information.
Instructor Authorization Audit Report (CSV) The Instructor Authorization Audit report returns a history of the changes made to the instructor's authorized to teach information.
Instructor Data Audit Report (CSV) The Instructor Data Audit report returns a history of the changes made to the instructor's information, who made the changes, and when the changes were made.
Item Custom Field Data Audit Report (CSV) The Item Custom Field Data Audit report returns a history of the changes made to the Item Custom fields, who made the changes, and when the changes were made.
Item Summary Data Audit Report (CSV) The Item Summary Data Audit report returns a history of the changes made to the Item Summary information, who made the changes and when the changes were made.
Scheduled Offering Data Audit Report (CSV) The Scheduled Offering Data Audit report returns a history of the changes made to Scheduled Offering records, who made the changes, and when the changes were made.
Class Enrollment Audit Report (CSV) The Scheduled Offering Enrollment Audit report returns a history of the changes made to Scheduled Offering enrollment, who made the changes, and when the changes were made.
User Custom Field Data Audit Report (CSV) The User Custom Field Data Audit report returns a history of the changes made to the User Custom fields, who made the changes and when the changes were made.
User Item History Audit Report (CSV) The User Item History Audit report returns a history of the changes made to the user's learning item history information, who made the changes, and when the changes were made.
User Learning Plan Audit Report (CSV) The User Learning Plan Audit report returns a history of the changes made to the user's learning plan information, who made the changes and when the changes were made.
User Personal Information This group contains reports used to inform a user about the personal data stored about them in Learning. There are two reports available to inform the user about specific data that is currently stored, and another to report on the change made to the user's personal information.  These reports were introduced in release 1711.  More information can be found in the User Assistance Guide "Data Privacy Auditing in SAP SuccessFactors Learning"
User Summary Data Audit Report (CSV) The User Summary Data Audit report returns a history of the changes made to the user summary information, who made the changes and when the changes were made.

Important: Audit reports show only the Last Update Timestamp in Admin's preferences. Any other report with Date and Time show the data in UTC

Note: If these audit reports do not fit your business needs, please see KB article 2379690

See Also

Keywords

SF, success factors, LMS, log, standard, system, out of box, oob, exist, available, rpt, rep, utc, time, zone , KBA , LOD-SF-LMS-REP , Reporting Data , How To

Product

SAP SuccessFactors Learning all versions