- Where to find documentation for the Picklist Center?
- How to access the Picklist Center?
- How to create MDF Picklists?
- How to import/export MDF Picklists?
- What is the mapping of legacy fields to MDF fields?
- How to make hidden fields visible in Picklist Center?
- Where to find details for post migration issues?
- SAP SuccessFactors HXM Suite
- Metadata Framework (MDF)
Prior to migration, picklists were managed through the Import/Export Picklists tool (legacy picklists), Legacy Picklists Scheduled Jobs, or Metadata Framework (MDF) Picklists tool. However, the management of legacy picklists was cumbersome because, for example, they could be edited only through import and export.
To reduce the unnecessary maintenance burden, as well as save time, effort, and cost, and reduce errors and potential data corruption, you can now manage all picklists in the suite (legacy, non-legacy, RBP and non-RBP) from a unified picklist management user interface (UI). All modules using legacy picklists can use the Manage Picklists UI, that is Employee Central, Recruiting, Analytics, Onboarding, Foundation, Performance and Goals, Succession and Development, SF API, OData, and REST API.
For pre-migration information, or if your instances have not been migrated yet to MDF, please refer to KBA 2770495.
How to check if my instance is migrated?
Go to Admin Center > Picklist Center and look for a message at the top of the page.
- Before migration, it says Legacy picklists have not been migrated yet and provides a link to Picklist Management page.
- After migration, for the first 7 days, it says Congratulations, you can now manage all your picklists in Picklist Center. After that, there's no message and the Picklist Management page is no longer available in the instance.
If you can't see Picklist Center at all, you either lack the required permission or the Metadata Framework (MDF) isn't enabled yet. If MDF is not enabled, picklists have not been migrated yet.
If you don't have permission to manage picklists, go to Admin Center > Platform Feature Settings and find the Unified Picklist Management checkbox. If the checkbox is checked, picklists have been migrated. If it's unchecked, picklists have not been migrated yet.
Note: Manually checking or unchecking the Unified Picklist Management checkbox has no effect. Although the UI appears to let you change it, no change is saved. When you reload the page, the checkbox resets to the accurate state, based the migration status.
Where to find documentation for the Picklist Center?
On the Picklist Center guide, you will find detailed instructions on how to manage your picklists based on MDF. The guide covers actions such as:
- Searching for a Picklist
- Creating a Picklist
- Editing a Picklist
- Creating and Editing a Picklist Value Using the Picklist Center
Importing and Exporting MDF Picklists
In addition to being able to manage your MDF picklists within the UI of Picklist Center, you can also import and export them for mass updates.
Please refer to KBA 2714036 - How to Import and Export a MDF Picklist for instructions.
Mapping of Legacy Picklists to MDF Picklists
A description of how each legacy picklist field is migrated to MDF can be found in the SAP Help Portal. Please refer to the Field Migration from Legacy Picklists to MDF Picklists guide.
Fields Hidden in Picklist Center
Some MDF picklist fields are hidden in Picklist Center by default. If needed, these can be made visible by editing the PicklistValue MDF object.
By default, only the most commonly used fields are displayed in Picklist Center. Other fields exist in the database and in the PicklistValue MDF object, but are hidden from view to make Picklist Center simpler to read and use. However, in some cases, you may want to make of these hidden fields visible and editable in Picklist Center.
Example: the legacy picklist field Value is used by SAP SuccessFactors Recruiting. Setting this field to 99999 allows a job requisition to be closed. The legacy field is migrated to the optValue field in MDF. If you are using SAP SuccessFactors Recruiting, you may want to make the optValue field editable in Picklist Center after your picklist migration.
For more details on this procedure, please refer to Making Picklist Value Fields Visible and Editable in Picklist Center.
Post Migration Issues
Please refer to KBA 2816504 - How to resolve Post Picklist Migration issues.
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